Admin Executive & Talent Sourcing

No. of Positions:01
Work Mode: On-site/In-Office job role

*About the Role *

We’re looking for a highly organized and proactive individual who can seamlessly manage office operations, support the CEO, and drive talent sourcing initiatives. This role is perfect for someone who enjoys taking ownership, multitasking, and interacting with people, while also having a sharp eye for identifying the right talent.

Key Responsibilities

1. Administrative & Office Management
   ● Oversee day-to-day office administration and ensure smooth functioning
   ● Manage vendor coordination (housekeeping, travel, office supplies, etc.)
   ● Handle asset management, including tracking and maintenance of office equipment
   ● Maintain records, documentation, and filing systems

2. Travel & Logistics
   ● Handle end-to-end travel bookings (flights, hotels, cabs)
   ● Plan itineraries and ensure seamless coordination
   ● Maintain travel records and expense documentation

3. Executive Assistant to the CEO
   ● Provide support with paperwork, documentation, and follow-ups
   ● Assist with scheduling, meeting coordination, and calendar management
   ● Track action items and ensure timely execution
   ● Maintain confidentiality at all times

4. Headhunting & Recruitment Support
   ● Actively source and headhunt candidates via LinkedIn and other channels
   ● Identify and reach out to relevant talent for open roles
   ● Manage initial screening and candidate coordination
   ● Schedule interviews and follow up with candidates
   ● Maintain recruitment trackers and pipelines

5. Employee Engagement & Events
   ● Organize small office events, celebrations, and team activities
   ● Support logistics for internal meetings and engagement initiatives

Requirements
● Graduated in any discipline
● 1-2 years of experience in admin/EA/recruitment coordination or sourcing roles
● Strong sourcing/headhunting skills (LinkedIn, Naukri, etc.)
● Excellent organizational and multitasking abilities
● Good communication and stakeholder management skills
● Fluent in English and Hindi
● Comfortable with MS Office / Google Workspace

Key Skills
● Headhunting & candidate sourcing
● Vendor management & coordination
● Execution and follow-through
● Attention to detail
● Time management and ownership