Proposal Coordinator

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

Position Description:

The Proposal Coordinator supports the writing, editing, and coordination aspects of proposal development; this person helps Proposal Managers with making a first pass at answering all aspects of RFx, basic maintenance of the Q&A repository, and executive summaries . This role involves assisting in researching and writing for a dynamic product and collaborates with Proposal Managers and subject matter experts. The Proposal Coordinator should possess strong writing and communication skills, attention to detail, and the ability to contribute creative ideas. Proposal Coordinator should be able to work in USA time zones. Responsibilities include supporting responses to RFPs, RFQs, and RFIs, along with maintaining and updating proposal documents, and RFP data repository.

Job Duties and Responsibilities:

• As a member of the Presales Team, this role is responsible for aiding with planning, researching, developing, and editing complex content for proposals in response to customer solicitations.
• Helps with writing/editing executive summaries and customer-specific requirements.
• Assists Proposal Managers with initial drafts/first passes on RFx.
• Helps team members adhere to processes, templates, standards, and standard methodologies to successfully bid projects in a timely manner.
• Assists with maintaining collateral and data repository for providing professional, consistent, and fast-turnaround of RFx and detailed technical questionnaires.
• Works cross functionally with ease.
• Helps with tracking RFx responses in Salesforce.

Required Skills:

• BS/BA Degree, or equivalent in relevant experience.
• 2+ years related experience, preferably in the proposal field and/or technical writing.
• Self-starter, humble, multitasker, great teammate, works well under pressure, works ahead of schedule, and follows through on tasks. Keeps the team informed of changes.
• Shows desire to take on responsibility.
• Excellent communication, interpersonal, and organizational skills.
• Excellent writing, grammar, and spelling abilities.
• Strong proficiency with Google Workspace, MS Office Suite (Word, Excel, Power Point), and cloud storage.
• Ability to engage with senior technical and upper management to obtain necessary information and coordinate team involvement.
• Very strong social skills; ability to lead cross-functional teams without formal authority.
• Experience with a technical- or software -related product suite - enterprise software experience highly preferred.
• Broad technical abilities that come with experience in a document-editing setting.

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What you can look forward to as an Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Fostering Diversity, Equity, Inclusion and Belonging at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application, interview process, or onboarding please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.