Executive Assistant (Remote)

Who Are We?
Take It Easy is a group of passionate fractional Executive Business Partners on a mission to redefine how CEOs and Founders scale their businesses. As a remote-first company, we are disrupting the executive support world. We are more than just fractional assistants; we are strategic thinkers who know how to scale systems and processes to drive revenue. We excel at maximizing efficiency in even the most chaotic days, particularly within the tech start-up space. Our approach is always focused on driving businesses forward.

Who Are You?
You are an Executive Assistant at any level of experience, eager to become a strategic business partner. Whether you're just starting out or you bring years of experience, you know you're more than just support staff. You want to be part of a company that supports growth and helps build businesses.

What You'll Do:

• Maximize the client’s efficiency: Manage their inbox, respond on their behalf, and keep operations running smoothly.
• Calendar Management: Ensure clients know where they need to be and when, with materials prepped and ideal days planned.
• Operations Management: Create SOPs, prepare presentations, take meeting minutes, and drive client goals.
• Representation: Attend meetings and speak on behalf of the CEO/Founder when necessary.
• Event Planning and Travel Coordination: Manage travel arrangements, accommodations, and event planning.
• Executive Outreach and External Relations: Organize and coordinate executive outreach and external relations.
• Expense Reporting: Record and submit expense reports.
• Personal Assistant Duties: Handle gifting, reservations, appointment confirmations, personal travel, etc.
• Ad Hoc Duties: Perform various tasks to keep a start-up running smoothly.

What You Bring:

• Ability to thrive in a collaborative, fast-paced environment, managing priorities seamlessly for up to three clients at a time.
• Extremely high attention to detail, especially in operational responsibilities.
• Adaptability in personal, interpersonal, and leadership behavior for different situations.
• Proficiency with GSuite, Office, Zoom, Teams, Slack, Asana, Trello, and Notion.
• Creative problem-solving skills, adaptability to change, and independent challenge resolution.
• Forward-thinking and deliberate approach to challenges.
• Comfort with ambiguity, navigating uncertain situations, and driving for clarity.
• Innovative thinking and a willingness to seek new solutions.
• Love for creating order and a highly motivated, resilient mindset.
• Exceptional proactive thinking and independence in meeting deadlines.
• Passion for being an Executive Assistant and helping others succeed.
• Education, Experience, and Licensing Requirements:
• Relevant experience as an EA, CoS, or similar role, supporting a variety of executives and teams.
• Experience with start-ups and comfort with new technology.
• Experience in start-up fundraising is an asset.
• Located in North America.

The Fine Print:

• Working Hours: Monday – Friday office hours, with additional time as needed.
• Zones: Hiring across all time zones in North America
• PTO: 4 weeks.
• Company-Wide Shutdown: Last week of the year.
• Benefits: Medical and dental benefits.
• Culture: Be part of an amazing group of EAs who are supportive, fun, and passionate about helping others.

Salary will be commensurate with experience:

• 1 to 3 Years: $50 - $65K
• 3 to 5 Years: $65 - $75K
• 5+ Years: $75K - $90K

Please apply at: https://takeiteasy.bamboohr.com/careers/29