Executive Assistant to the CEO

COMPANY OVERVIEW

Global Atlantic Financial Group is a leading insurance company meeting the retirement and life insurance needs of individuals and institutions. With a strong financial foundation and risk and investment management expertise, the company delivers tailored solutions to create more secure financial futures. The company's performance has been driven by its culture and core values focused on integrity, teamwork, and the importance of building long-term client relationships. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm. Through its relationship, the company leverages KKR's investment capabilities, scale and access to capital markets to enhance the value it offers clients. KKR's parent company is KKR & Co. Inc. (NYSE: KKR).

Watch the Global Atlantic & KKR Partnership Story

Greenhouse is our scheduling tool, and we communicate through their systems. At times, your email may block our communications. Please be sure to check your SPAM so that you do not miss critical information about our process, including scheduling.

POSITION OVERVIEW

Global Atlantic Financial Group is seeking an Executive Assistant to provide best-in-class, dedicated administrative support to our Co-Founder, Chairman and Chief Executive Officer and Executive Office team. Key duties include managing demanding, dynamic schedules, arranging domestic and international travel, communicating tactfully with internal leaders and external stakeholders, and preparing expense reports on behalf of the CEO, Chief of Staff, and Associate. This role requires supporting/collaborating with Management Committee and other senior leaders’ assistants, and taking on leadership tasks and projects as the seniormost Executive Assistant. A high standard of excellence, professionalism, flexibility, teamwork, strong organizational skills, polished communication skills, and the ability to work efficiently under pressure are all critical to this role. This role requires a minimum of 5 days in the office per week. Willingness to work international hours while members of our Executive Office team are traveling to ensure smooth logistical experience will be required as needed.

DUTIES: 

• Manage multiple calendars on behalf of the Executive Office, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date
• Assisting CEO with the punctual, seamless execution of their daily calendar
• Communicate in a polished and timely manner with executives and their teams, both within the GA organization and with external clients and stakeholders on behalf of the Executive Office
• Arranging complex and ever-changing domestic and international travel itineraries, including flights, car services, dining reservations, meetings/events, hotel accommodations according to the needs and preferences of each executive.
• Monitoring / managing flights, check ins, weather, troubleshooting logistical problems during travel days
• Prepare and submit expense reports and resolve any issues with payment
• Coordinate various events such as high-level business dinners, board meetings, and team-building activities in partnership with the Chief of Staff, Associate, and Events Team
• Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings.
• Lead end-to-end VIP coordination for external clients and visitors to GA office
• Exhibit the utmost discretion given confidential nature of invoices, presentations, memos, letters, financial statements, and other documents
• Build and maintain strong working relationships with GA’s IT support team, building security, the conference services department, and fellow administrative staff
• Caring for office space, including improving organizational systems, maintaining supplies, and supporting day-to-day hospitality needs
• Assist with special projects and additional functions as requested as seniormost Executive Assistant

REQUIRED QUALIFICATIONS:

• 10+ years supporting and working with C-suite executives
• Excellent verbal and written communication skills
• Ability to multitask independently in a fast-paced, high-pressure environment
• Demonstrated proficiency with the entire MS Office suite; strong Outlook skills are a must-have
• A proactive approach to problem-solving, eagerness to learn, and anticipatory orientation (ability to plan ahead and forecast needs)
• Ability to work well and demonstrate camaraderie with a group of other admins, including the desire to improve processes and approaches as needed
• Knowledge of business and stakeholders
• Maintaining upbeat, positive attitude and composure
• This position is not eligible for visa sponsorship now or in the future

Responsibilities

• Calendar

  • Managing an extremely active calendar
  • Establish standing review of upcoming calendar with Chief of Staff / CEO
  • Plan, coordinate, and ensure the CEO’s schedule is followed and respected
  • Collaborate effectively with external and internal stakeholders

• Travel

  • Arranging complex and detailed travel plans, itineraries, and agendas
  • Ever-changing domestic and international travel arrangements, including commercial/private flights, car services, dining reservations, meetings/events, hotel accommodations
  • Monitoring / managing flights, check ins, weather, troubleshooting travel problems

• Correspondence

  • Composing and preparing confidential correspondence
  • Point of contact for external Board / philanthropic engagements
  • Point of contact for all travel

• Meeting / Events

  • Organize and coordinate internal and external meetings / events, including tracking attendance, registering and greeting guests, ordering/overseeing catering needs

• Daily / General Administrative

  • Compiling documents and materials for meetings
  • Research, prioritize and follow up on incoming issues addressed to the CEO
  • File organization (being a resourceful person for business materials)
  • Maintaining data / contact information (including client, personal, board affiliations and holiday card list)
  • Archiving / printing / preparing materials
  • Answering phone lines
  • Retrieving / overseeing meals
  • Managing subscriptions
  • Managing club / Board memberships/ correspondence
  • Submitting expenses timely and accurately
  • Maintaining neat, properly supplied office / conference room

#LI-DE1

Various jurisdictions have passed pay transparency laws that require companies provide salary ranges for any positions for which they are accepting applications. Global Atlantic has offices in Atlanta, Batesville, Bermuda, Boston, Des Moines, Hartford, Indianapolis, and New York City. The base salary range posted below is inclusive of the lowest cost of living geography to the highest in which we have a Global Atlantic office.

Global Atlantic’s base salary range is determined through an analysis of similar positions in the external labor market. Base pay is just one component of Global Atlantic’s total compensation package for employees and at times we hire outside the boundaries of the salary range. Other rewards may include annual cash bonuses, long-term incentives (equity), generous benefits (including immediate vesting on employee contributions to a 401(k), as well as a company match on your contributions), and sales incentives. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Compensation for our more senior positions have a larger component of short-term cash bonus and long-term incentives.

The base salary range for this role is $115,000 - $170,000 USD.

TOTAL REWARDS STATEMENT

Global Atlantic’s employees thrive in a fast-paced, high-performing culture with strong benefit options and wellbeing resources that support innovation, accountability and stewardship. At Global Atlantic, being an employer of choice means we are committed to offering employees a customizable and comprehensive benefits package. Global Atlantic’s total rewards package is reflective of our corporate values, particularly diversity, excellence and innovation, with a focus on inclusion, pay equity, and flexibility. We strive to foster a culture of total well-being through community outreach and charitable giving programs. Click HERE to learn more about our charitable giving programs.

Our highly competitive health, retirement, life and disability plans can be tailored to best suit your needs and those of your whole family. Global Atlantic was proudly named: Best in Perks & Benefits, Best Company Work-Life Balance, Best Company Happiness and Best Company Compensation. Learn more about our Benefits offerings.

Global Atlantic is committed to creating an inclusive environment where everyone can meaningfully contribute to our success. We are proud to be an equal opportunity employer, and we do not discriminate in employment on any basis that is prohibited by federal, state or local laws. More than that, we strive to be inclusive of all backgrounds and experiences, which we feel gives us a competitive advantage in the market and within our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. Find out more about GA’s commitment to creating a culture of belonging: DE&I and Strategic Pillars

Employees who require an accommodation to perform the essential functions of their job will participate in an interactive process which may include providing documentation. If you require an accommodation during the hiring process or after you are hired for any protected status under the ADA, please email [email protected].

Discover more about Global Atlantic below:

2023 Corporate Responsibility Report

Explore the GA Careers Video Channel

Follow Global Atlantic on LinkedIn

Global Atlantic Privacy Statement

Our employees are in the office 4 - 5 days per week in Hudson Yards, NY and 3 - 4 days per week in all other offices. If you have questions on this policy or the application process, please reach out to [email protected]

Global Atlantic reserves the right to modify the qualifications and requirements for this position to accommodate business needs and regulatory changes. Future adjustments may include obtaining specific licenses or certifications to comply with operational needs and conform to applicable industry-specific regulatory requirements, state and federal laws.