Trainee Event Coordinator

Mission - Why we exist, what we do, and why we need you

SpotMe/Onomi exists to make pharma and event engagement work better. We give life sciences teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. By making events easier to manage and measure, we help pharma create better experiences for healthcare professionals, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

As a Trainee Event Coordinator you will support pre-event and onsite operations, as well as lead minor projects, learning everything you need to know about project management and team leadership. You will gain a unique and down-to-earth event industry experience while being exposed to a vast number of conferences, all kinds of event stakeholders, top-notch technologies, and trends.

Traineeship period:

• Monday, February 10, 2025 - Friday, August 08, 2025

Responsibilities:

Project Coordination (pre-event operations):

• Implement content in the app using our CMS, based on clients' and project leads requirements.
• Participate/Lead project kick-off and reviews with project lead and clients.
• Handle direct communications with clients (email, phone).
• Fully manage and deliver small-scale projects.
• Maintain project status and resources.

Onsite support:

• Travel to event destinations mainly in Europe, occasionally in APAC and NA.
• Provide assistance to participants.
• Set up and deliver live interactivity.
• Onsite logistics including hardware set up and coordination for attendee check-in and/or badge printing.
• Facilitate engagement activities.
• Communicate and coordinate key stakeholders (clients, speakers, hostesses, AV crew, venue crew).

Workplace and travel:

• Hybrid position with onboarding in the company office (1 - 2 weeks).
• Available to work at the Lausanne office periodically (at least one day per week) for further training and office based tasks.
• The position requires an average of 3 events per month, representing ~15 days abroad.

Requirements & Skills:

• Fluency in English, both written and spoken.
• Fluency in French, German or Spanish is an advantage.
• Client empathy with a strong business sensibility.
• Detail-oriented, high-standards achiever attitude, without excuses.
• Can-do mindset, curious and self-learner.
• At ease with computers, technology, and standard software (Powerpoint, Excel, Word).
• Previous experience in an AV company or event industry is a plus.
• Paid leaves 10 days leave to be taken from mid-July - mid-August.

Remuneration of 2,200 CHF pcm for Swiss based employees.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.