Associate, T&E

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role:

The Accounting team is seeking an Associate for the Travel and Expense team who will be an integral part of professionalizing our global Procure to Pay processes. Given the nature of our globally distributed team, this role will be based in India, primarily in Bangalore. It's imperative that you enjoy working from home, or an unaffiliated coworking space if you do not live adjacent to an Elastic workplace.

What You Will Be Doing:

You will be responsible to handle global employee expense claims review and approval along with email queries. You will collaborate with various teammates including GL Accounting, AR, tax, treasury, FP&A, internal audit, operations, and outside partners. In addition, you will:

• Assist in day-to-day activities relating to Travel & Expense Process and Vendor data management

• Audit expense reports daily to ensure compliance with Global T&E policy

• Analysis and reporting of process metrics

• Handling email queue and respond in 24 business hours

• Timely clearing of expense reports (24-48 Business Hours) – exceptions flagged for audit

• Communicate with users on issues and assist with reconciliation.

• Involve employee’s manager, finance, and/or HR when appropriate

• Drive continuous improvement by supporting management initiatives, system enhancements, new system implementations, and developing and documenting new processes.

What You Will Bring:

An eye for detail when it comes to accuracy within our systems and an ability to plan and organize to ensure we're supporting our employees on reimbursement process. Prior experience working in NetSuite and SAP Concur is a plus. Candidate is required to work from 2pm to 11pm IST time to support the global process.

You have experience in a fast-paced, high-growth, global environment and you are no stranger to building and optimizing the processes vital to keep us growing without stumbling. In fact, you're excited to share some of the significant improvements you've made in past situations with us!

IF THAT'S YOU, HOPEFULLY YOU ALSO HAVE:

• Any Graduation

• 2 to 4 years of experience, preferably with global public companies.

• Experience with basic excel features like pivot, VLOOKUP etc...

• Experience in a Shared Service Center environment is a plus.

• Excellent English communication both verbal and written.

• Willingness to be flexible and accommodate some overlap working hours with US time zone.

• Ability to work in coordination with all levels of employees, management, and external agencies to enhance performance, creativity, problem-solving, and results.

• Positivity! We each love what we do and believe that a positive attitude matters.

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to diversity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [email protected] We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Elasticsearch develops and distributes encryption software and technology that is subject to U.S. export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Russia, Syria, the Crimea Region of Ukraine, the Donetsk People’s Republic (“DNR”), and the Luhansk People’s Republic (“LNR”). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.

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