Executive Assistant-REMOTE

Digital Factory is looking for an Executive Assistant with a wide skill set to support Executives. In this role the candidate will coordinate and manage executive scheduling, prepare and organize important strategic materials and plans, and provide administrative and operational support. A successful candidate will have strong technical ability, great communication and interpersonal skills.

NOTE: This opportunity is offered on an equity-only, fractional role as we continue to scale. There is no salary or hourly compensation at this time

RESPONSIBILITIES
Manage executive calendars, schedule meetings, appointments, and conference calls, and coordinate with internal and external stakeholders to ensure efficient use of time.
Arrange travel accommodations, including flights, hotels, and transportation, an prepare detailed itineraries for domestic and international trips.
Coordinate and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.
Manage incoming and outgoing correspondence, including emails, phone calls, and written correspondence, and respond to inquiries on behalf of the executive as appropriate.
Prepare and format documents, presentations, reports, and other materials for meeting, presentations, and special projects.
Organize and maintain electronic and physical files, documents, and records, ensuring confidentiality and accessibility as needed.
Provide administrative support for special projects, initiatives, and events, including research, coordination, and logistics management.
Handle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.
Build and maintain positive relationships with internal and external stakeholders including clients, vendors, and partners, representing the executive office in a professional manner.
Other duties as assigned.

What you’ll bring
Bachelor’s Degree
5+ years support experience to a senior/ C-level executive; experience in a startup environment preferred.
Highly organized, with the ability to manage multiple priorities in a fast-paced, ever changing environment.
Skilled in written and verbal communication, including drafting messages and presentations.
Ability to be flexible and available to work outside traditional office hours.
Discretion with handling sensitive and confidential information.
Professionalism in dealing with diverse groups of people, including investors, board members, senior executives, and other AvantStay team members.
Ability to complete a high volume of tasks and projects with little or no guidance.

Digital Factory is an equal opportunity employer, committed to recruiting, hiring and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.

Digital Factory is an Equal Opportunity Employer

https://dgtl-factory.com/careers