Executive Assistant

Job Overview

Provides administrative support primarily to the Chief Human Resources Officer as well as handle project assignments and support for the senior executive administrative team. This position requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.

Responsibilities and Duties

• Provide administrative support for Chief Human Resources Officer (CHRO) with the
• ability to understand and anticipate challenges facing leadership executives and be
• able to manage/reschedule priorities effectively and proactively
• Works independently, proactively, and uses sound judgement skills daily.
• Schedule meetings, prepare meeting logistics, coordinate preparation and
  
• distribution of materials, maintain calendar, and assign tasks, etc.
• Prepare appropriate written responses to incoming correspondence.
• Provide leadership for as necessary for office personnel.
• Edit and finalize agenda items for submittal to Board secretary.
• Coordinate with CHRO, department directors, executive assistants, administrative
• secretaries, and Board Secretary to ensure timely, accurate, and comprehensive
• agenda items.
• Serve as liaison between CHRO and outside entities.
• Research and provide recommendations on special projects/assignments.
• Manage incoming and outgoing telephone calls and email.
• Maintain accurate filing system.
• Proofread complex Human Resources documents; establish and maintain complex
• filing system; perform research; compile information, reports, and spreadsheets.
• Handle sensitive/confidential information requiring a high level of discretion; analyze
• problems and suggest solutions.
• Aid staff from other departments regarding Human Resources responsibilities.
• Handle multiple projects simultaneously and meet deadlines.
• Maintain composure during demanding circumstances.
• Knowledge of operational processes, procedures, and policies.
• Ability to learn, retain and use specific operational guidelines.

Qualifications

•  Excellent verbal and written communication skills.
•  Excellent interpersonal and customer service skills.
•  Excellent organizational skills and attention to detail.
•  Excellent time management skills with a proven ability to meet deadlines.
•  Strong analytical and problem-solving skills.
•  Proficient with Microsoft Office Suite or related software