Business Development & Operations Coordinator

Business Development, Operations & Admin | Seed-Stage AI Company | Tampa Bay, FL

Full-time | On-site in Tampa Bay

About American Circular

American Circular is an AI-native IT asset disposition company in Tampa Bay. When hospitals, banks, and enterprises retire laptops, servers, and data center equipment, we handle it end to end: secure data destruction, a complete digital chain of custody, and maximum value recovery from every device. Our operations run on a proprietary AI platform we are building to license nationally.

Our facility is operational, our R2v3 certification is in process, and we are growing fast.

Who we are looking for

We are actively seeking people with strong self-determination, real problem-solving ability, and a deep commitment to team success. You take ownership without being asked. When something is unclear or broken, you find the answer. And you care as much about the team hitting its goals as you do about your own work.

The role

This is a hybrid seat at the center of the company. You will support business development, keep operations moving, and run the administrative backbone that lets a small team move quickly. You will work directly with leadership and touch nearly every part of the business.

What you will do

Business development

• Research and build prospect lists, enrich CRM records, and support outreach campaigns
• Prepare proposals, quotes, and follow-up materials for the sales team
• Coordinate meetings, facility tours, and event logistics

Operations

• Schedule client pickups and coordinate with the operations team on logistics
• Maintain chain-of-custody documentation, intake records, and certificates of destruction
• Track inventory and help keep resale and recycling workflows organized

Admin

• Manage calendars, vendor communication, and day-to-day office needs
• Keep files, contracts, and compliance records organized and audit-ready
• Help onboard new hires and keep internal processes documented

What we are looking for

• 1 to 3 years in a coordinator, operations, admin, or business support role (strong early-career candidates welcome)
• Excellent organization and follow-through across many moving parts
• Clear, professional written and verbal communication
• Comfort with CRMs, spreadsheets, and learning new software quickly
• Curiosity about AI tools and how they make a small team more effective
• Self-starter energy and a team-first mindset

Strong plus: experience in logistics, recycling, IT, compliance, or a startup environment.

Compensation

Base: $45,000 to $60,000

Equity: a small option grant after 90 days

How to apply

The application asks one open question. Please use your answer to respond to these three:

1. Tell us about a time you kept a messy project or process on track. What did you do?
2. Describe a problem you solved on your own without being asked. How did you approach it?
3. Are you able to work on-site in Tampa Bay?