Project Coordinator

Job Overview

We are seeking a highly organized and proactive Project Coordinator to manage the end-to-end coordination of product development and artwork projects. In this role, you will ensure that customer requests, product development, artwork, packaging, revisions, approvals, and final production handovers are completed accurately and on schedule.

Key Responsibilities

• Coordinate product development projects from customer brief through production handover.
• Create, maintain, and update project records using Trello, Excel, and Google Sheets.
• Set up project timelines, milestones, artwork schedules, packaging deadlines, and approval stages.
• Organize customer requirements into clear internal project briefs.
• Coordinate with designers, suppliers, and internal stakeholders to ensure project requirements are clearly understood.
• Identify missing information before project execution begins.
• Track artwork development, revision cycles, and version control.
• Manage packaging development and artwork approval workflows.
• Consolidate feedback into structured revision requests for designers.
• Monitor project progress and proactively follow up to keep deliverables on schedule.
• Escalate risks, delays, or blockers before they impact timelines.
• Ensure all artwork, packaging files, specifications, and approvals are complete before production.
• Coordinate final handover of approved files to manufacturing or production teams.
• Maintain organized project documentation and ensure records remain accurate and accessible.
• Support continuous improvement of project tracking processes and workflow efficiency.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Project Management, Marketing, Design, or a related field (preferred).
• 2–5 years of experience in project coordination, product development, artwork coordination, packaging, or a similar role.
• Experience in skincare, cosmetics, personal care, OEM/ODM, private label, FMCG, or consumer products is preferred.
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Excellent follow-up and stakeholder coordination abilities.
• Strong attention to detail and problem-solving skills.
• Proficiency in Trello, Microsoft Excel, and Google Sheets.
• Excellent written and verbal communication skills in English.
• Ability to work independently in a remote environment with minimal supervision.