Administrative Assistant

We are looking for a proactive and organized Virtual Assistant, preferably female to join our CEO/CFO in our Kolkata Office. This is an in-person role, providing administrative support, managing communications, and assisting with daily business operations.

The ideal candidate is detail-oriented, tech-savvy, and eager to take on various responsibilities that ensure smooth office operations.

Responsibilities:

• Handle emails, phone calls, and other communications on behalf him (when required).
• Schedule meetings, manage calendars, and arrange basic travel plans when needed.
• Organize and maintain files, records, and documents both physically and digitally.
• Assist in preparing reports, presentations, and other business materials.
• Support team members with various projects, tasks, and data entry as required.
• Set up and manage the daily calendar, scheduling and confirming appointments
• Prepare minutes of meetings and follow up on action items
• Monitor and organize credit card statements and expenses
• Coordinate with clients and vendors, manage office supplies, and ensure administrative tasks are up-to-date.

Requirements:

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Excellent organizational and time management skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and familiarity with basic office tools.
• Strong communication skills, both written and verbal.
• Ability to work independently and multitask effectively.
• Based in Kolkata and able to work onsite.

If you’re passionate about supporting a dynamic team and enjoy managing diverse tasks, we’d love to hear from you!