Administration Associate

Handling various administrative and clerical responsibilities such as answering calls, taking and conveying messages, making appointments, ordering office supplies, etc
Assisting the HR department in operational and onboarding activities such as sending/collecting laptops, joining kits and other office and technical supplies.
Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.
Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings
Organizing, compiling, and updating company records and documentation
Assisting the HR department in scheduling, coordinating office/client events and functions
Assisting the employees with location specific requirements and pitching as and when required
Liaising with stakeholders and external agencies for smooth administrative functioning
Assisting the Admin Head and the HR team in day-to-day activities
Coordinating with vendors and other housekeeping staff for daily activities
Assist in preparing, reviewing, and coordinating administration contracts with the legal team.
Maintain contract databases and files, ensuring that all contracts are properly organized, documented, and easily accessible.
Monitor contract deadlines and renewals, and notify stakeholders in advance.
Coordinate the execution of contracts, including obtaining approvals and signatures as needed.