Operations Manager (Part-Time)

Part-time W-2 employee | 16–24 hours/week | $45–$50/hour | Fully remote within the U.S.

Operations Manager (Part-Time)

Location: Fully remote (U.S.-based)

Preference for candidates in the Boston/Cambridge, MA area who can occasionally support in-person operational needs, such as mail handling.

Hours: Approximately 16–24 hours/week

About Apollo

Apollo Quantum is a small, growing technology consulting firm working at the intersection of quantum computing and government. Our highly technical team helps government clients understand and evaluate emerging technologies.

We combine the agility of a startup with the operational rigor required in government contracting. As Apollo grows, we are looking for an experienced Operations Manager to take ownership of day-to-day business operations and help us build systems that can scale with the company.

Why This Role

This is an opportunity to have meaningful ownership without committing to a traditional full-time schedule.

You will work directly with company leadership, have visibility across nearly every part of the business, and play an important role in shaping how Apollo operates as we grow.

Rather than stepping into a large organization with established processes, you will have the opportunity to improve systems, solve operational problems, and build lightweight processes that make the company run better.

We are looking for someone who enjoys bringing order to complexity, exercises strong judgment, and wants the autonomy to make things work.

Position Overview

The Operations Manager will serve as the operational backbone of Apollo, enabling company leadership to focus on technical, client, and strategic work.

You will own recurring business operations and coordinate administrative, people, compliance, and internal processes across the company. Some systems are already established; others will need to be improved or built as we grow.

This is a high-trust role. We are looking for someone who can recognize what needs to happen, move work forward independently, and bring leadership in when a decision or escalation is needed.

Key Responsibilities

Operational Execution & Systems

• Own and improve internal workflows and administrative systems
• Ensure recurring operational processes run reliably and on schedule
• Maintain calendars, trackers, documentation, and recurring workflows
• Identify inefficiencies and implement practical, lightweight improvements

Business Operations & Coordination

• Track internal priorities, deadlines, and deliverables
• Support execution of leadership priorities and company initiatives
• Coordinate with vendors, contractors, professional service providers, and internal team members
• Follow through on operational tasks from identification through completion

Compliance & Documentation

• Maintain organized records for contracts, compliance requirements, certifications, and internal policies
• Coordinate administrative requirements related to government contracting
• Support documentation for proposals, audits, reporting, and other compliance activities
• Help ensure recurring requirements and deadlines do not fall through the cracks

People Operations & Administration

• Coordinate hiring logistics and employee onboarding
• Support benefits administration and payroll inputs
• Maintain personnel records and internal documentation
• Help create consistent, professional employee processes as the team grows

Executive Leverage

• Take ownership of operational work that would otherwise fall to company leadership
• Anticipate administrative needs and follow up without requiring detailed direction
• Serve as a central point of coordination across the company
• Surface decisions, risks, and issues to leadership at the appropriate time

Qualifications

• 5+ years of experience in operations, office management, project coordination, administrative management, business operations, or a similar role preferred
• Strong organizational and project-management skills
• Excellent written and verbal communication
• Ability to manage multiple priorities and follow through independently
• Strong judgment and attention to detail
• Comfort working with documentation-heavy or compliance-oriented processes
• Comfort learning and working across technology platforms, including Microsoft Office, spreadsheets, project-management tools, and HR/payroll systems
• Experience in consulting, government contracting, professional services, or startup environments is a plus

Prior government-contracting experience is helpful but not required. We care more about your ability to learn requirements, create reliable systems, coordinate with subject-matter experts, and ensure work gets completed correctly and on time.

You May Be a Great Fit If You

• Naturally notice things that need to be organized, tracked, or followed up on
• Enjoy turning loosely defined processes into reliable systems
• Are comfortable wearing multiple hats in a small organization
• Can operate independently without needing constant direction
• Know when to solve something yourself and when to escalate
• Are dependable, adaptable, and thoughtful about details
• Handle sensitive and confidential information with discretion
• Want flexible, meaningful part-time work with substantial ownership

Compensation & Growth

• $45-$50/hour, depending on experience
• Approximately 16-24 hours per week
• Flexible schedule
• Opportunity for the role to grow as Apollo expands

What Success Looks Like

After you are established in the role:

• Leadership spends significantly less time on administrative coordination
• Recurring operational responsibilities happen reliably without leadership intervention
• Deadlines, requirements, and deliverables are visible and consistently tracked
• Company records and documentation are organized and easy to find
• Employees have a smooth experience with onboarding and routine administrative needs
• Operational issues are identified and addressed before they become emergencies
• Apollo can continue growing without its internal operations becoming a bottleneck