Admin & Operations Coordinator

Aucust is looking for an organized and proactive Admin & Operations Coordinator to support daily business operations across our automotive products, technology platforms, sales activities, suppliers, and internal team.

Key Responsibilities

1. Prepare and maintain invoices, quotations, purchase orders, and payment records.
2. Record daily income, expenses, purchases, and supplier transactions.
3. Track accounts receivable and accounts payable.
4. Follow up with customers on outstanding payments.
5. Maintain petty cash and expense records.
6. Perform basic bank and payment reconciliation.
7. Organize supplier invoices, receipts, and supporting documents.
8. Maintain VAT-compliant records and assist with VAT return preparation.
9. Coordinate with external accountants and auditors. 10.Maintain customer, supplier, and company documentation.
10. Assist with payroll and employee records.
11. Manage administrative correspondence, filing, meetings, and schedules.
12. Support sales and operations teams with documentation and reporting. 14.Prepare weekly cash-flow, outstanding-payment, and expense reports for management.

Requirements

1. 2+ years of experience in administration and accounting.
2. Basic knowledge of UAE VAT and accounting procedures.
3. Strong Excel / Google Sheets skills.
4. Experience with accounting software such as Zoho Books, QuickBooks, Tally, or similar.
5. Good English communication skills.
6. Strong attention to detail and follow-up.
7. UAE experience preferred.