Recruiting Coordinator (Contract)

Klaviyo is looking for an organized and customer-centric individual to join our team as a Recruiting Operations Coordinator on a 6-month contract basis, with potential to extend. This individual will play a key part in supporting our global recruiting operations team, owning the end-to-end candidate coordination lifecycle & utilizing our recruiting tools to provide an exceptional experience.

You will report into the Manager, Recruiting Operations and play an instrumental role in helping our RecOcs team scale globally. In this role, you'll drive the show - partnering closely with recruiters, interviewers, hiring managers, recruiting leadership, & cross-functional stakeholders to raise the bar on how we hire. You'll own the details of coordination, sharpen our processes, and build the systems that let us hire efficiently at scale.

How you’ll make a difference:

• Own scheduling and coordinating both virtual and onsite interviews using Guide and Greenhouse, from initial availability requests through candidate confirmation
• Ensure an exceptional candidate experience through prompt follow-up, high-quality coordination of all aspects of the interview cycle, & clear, personalized communication
• Coordinate onsite interview logistics, candidate travel, and reimbursements across Klaviyo’s global locations
• Manage internal interview processes promptly, accurately, and with confidentiality
• Act as a strategic partner on recruiting ops challenges - spotting scalable solutions through data, tools, process improvements, and cross-functional collaboration
• Help drive high-leverage TA programs and enablement, including automated workflows interviewer training, and candidate NPS initiatives

Who you are:

• Experienced in recruiting coordination, operations, or with related experience in fast-paced, high-growth environments
• Strong stakeholder management & communication skills with a customer first mentality — you build rapport and earn trust fast, no matter who you're working with
• A track record of improving workflows, operational processes, or systems at scale
• Fluent with tools like Guide, Greenhouse, Slack, Navan, and Google Workspace
• Highly organized, with sharp prioritization instincts and the ability to move fast
• Detail-oriented, proactive, and solutions-first when tackling operational challenges
• A collaborative mindset and genuine drive to make processes, documentation, and team operations better
• A "no task too big or too small" attitude, with the professionalism & discretion to support candidates at any level

Please note that this is a contract position based in our Boston office; this is an hourly role and will be paid through an external partner.