**Billing Executive (Transporter & CFA)

**Billing Executive (Transporter & CFA)
Function: Logistics
Location: Head Office, Mumbai
Reporting To: Manager – Logistics
Experience: 1–2 years

*Location Mumbai, Prabhadevi
CTC 4.5 - 5 LPA ( 30-33k gross pm)
*
About the Role

We're looking for a detail-driven Billing Executive to own the timely and accurate processing of transporter and CFA bills. You'll ensure 100% validation of commercial and service terms, drive dispute resolution, and keep our freight billing process clean, compliant, and on schedule. If you're strong in Excel and SAP and thrive on data accuracy, this role is for you.

**What You'll Do

A. Service & Operations Excellence

Check ~1,000 PODs for Freight Reimbursement monthly, plus ~130 secondary invoices (Gati, Safex, V-Express & TCI)
Collect monthly Freight Reimbursement provisions, gather LDC certificates from vendors, map TDS in SAP, and obtain quarterly NDCs
Validate invoices against POD availability, agreement rates, late-delivery penalties, and additional cost approvals
Drive dispute resolution with transporters on rate mismatches, POD issues, penalties, and deductions
Coordinate with regional teams for timely invoice booking and vendor payments
Resolve internal auditor queries and partner with Finance to process invoices

B. Cost Optimization & Freight Efficiency

Process transporter bills and payments as per payment terms
Clear freight bills per agreed lane rates and approvals

C. Vendor Management

Build and maintain a strong warehouse-level vendor funnel
Handle vendor code creation and modification as needed

D. Data, MIS & Analytics

Maintain transporter-level billing MIS (submission, checking, query resolution, booking)
Publish TAT data for bill processing and daily bill-clearing reports

E. Digital & Process Transformation

Ensure 100% TMS validation of PODs
Run SAP processes to download sale dumps and reconcile transactions against bills raised

Stakeholder Management

Collaborate closely with Primary & Secondary Transport Specialists, the Vendor Payment Team, and Branch Logistics Managers

3. Key Success Metrics
Bill processing and payment completed as per payment terms
Close coordination with Branch and Finance for accurate bill booking

What You'll Bring
Graduate in Accounting, Supply Chain, or Logistics
1–2 years in transportation/logistics operations
Experience in HO-level bill processing and accounting
Advanced Excel and strong SAP proficiency
Exposure to TMS / digital logistics platforms

Skills & Competencies
Strong execution and result orientation
High analytical capability and data crunching
Vendor and stakeholder management excellence
Strong financial acumen (cost, provisioning, billing validation)
Ownership, collaboration, customer-first mindset, and adaptability