Virtual Assistant / Project Management Assistant Role for Squama Marketing

Virtual Assistant / Project Management Assistant

Company: Squama Marketing
Location: Remote
Starting Pay: $50/week
Opportunity: Potential for increased compensation and responsibilities as the business grows

About Squama Marketing

Squama Marketing is a growing digital marketing and web development agency helping businesses improve their online presence through websites, digital marketing, branding, and other digital solutions.

We're looking for a proactive, organized, and tech-savvy Virtual Assistant to help with project management, proposal creation, and day-to-day business operations.

This is a growing role. You'll start with a defined set of responsibilities, but as you learn how Squama Marketing operates, you'll have the opportunity to take ownership of additional administrative and operational tasks.

What You'll Be Doing

Two major parts of this role will be creating client proposals and managing projects through ClickUp.

Proposal Creation

You'll help turn project requirements, notes, pricing, and client needs into organized and professional proposals.

Responsibilities will include:

• Creating and formatting client proposals
• Organizing project scope, deliverables, pricing, and other information
• Turning notes and project requirements into clear client-facing documents
• Researching services, software, competitors, or other information needed for proposals
• Reviewing proposals for accuracy and professionalism
• Helping maintain consistency across Squama Marketing's proposals and documents

You should be comfortable taking information that may not always be perfectly organized and turning it into something clear and professional.

ClickUp & Project Management

You'll help keep client projects and internal work organized and moving forward.

Responsibilities will include:

• Reviewing what needs to be completed each week
• Creating and organizing tasks in ClickUp
• Assigning tasks to the appropriate team members
• Adding deadlines, instructions, and relevant project information
• Monitoring ongoing projects and upcoming deadlines
• Following up on overdue or incomplete tasks
• Identifying missing tasks or next steps
• Helping ensure projects don't get held up because something was overlooked

We're not looking for someone who only waits for instructions. As you learn our processes, we want you to recognize what needs to happen next and take initiative to keep things organized.

Additional Responsibilities

Depending on the needs of the business, you may also:

• Conduct online and competitor research
• Draft professional emails and messages
• Assist with client and team communication
• Organize project information and documents
• Research marketing strategies, software, websites, and technology
• Help document internal processes
• Assist with general administrative tasks

The responsibilities of this position will continue to develop as Squama Marketing grows and new administrative needs become clearer.

Who We're Looking For

You may be a good fit if you are:

• Proactive and able to take initiative
• Highly organized and detail-oriented
• Reliable and consistent
• A strong written communicator
• Comfortable working independently
• Able to create professional proposals and documents
• Good at research and finding answers independently
• Comfortable with ClickUp or similar project management tools
• Familiar with digital marketing, websites, technology, or online businesses
• Comfortable learning new software and systems
• Able to recognize when something is missing or falling behind
• Comfortable asking questions when clarification is needed

Experience working with a marketing agency, web development company, or digital business is an asset but not required.

Compensation & Growth

Starting compensation is $50 per week.

As Squama Marketing grows and you take on more responsibilities, there will be opportunities for the role and compensation to grow as well.

We're looking for someone who can become a reliable part of our operations and gradually take ownership of more of the administrative and project coordination work behind the business.

How to Apply

When applying, please tell us:

Why do you believe you would be a good fit for this role, and how could you help Squama Marketing as a Virtual Assistant?

Please also include any relevant experience you have with:

• ClickUp or project management
• Creating proposals or professional documents
• Digital marketing
• Websites or technology
• Research
• Administrative work

We're especially interested in applicants who can demonstrate that they're organized, proactive, resourceful, and able to figure things out independently.