Operations & Office Coordinator

About Ixana

Ixana is a Purdue University spinoff pioneering brain-inspired wearable computing. We've developed Wi-R, a patented communication tech that's 100x more energy-efficient than Bluetooth or Wi-Fi. Join our 60-person team building the next era of real-time, AI-powered human-computer interaction.

We provide comprehensive relocation support for candidates based outside Bengaluru.

The Wi-R Revolution

Wi-R is our patented non-radiative near-field communication technology that creates secure "wire-like wireless" experiences through small E-field bubbles around your body. This breakthrough enables unprecedented energy efficiency at sub-0.1 nanojoules per bit, making long-term wearable and implantable devices finally practical.

See Wi-R in Action: High-speed data, transferred through skin contact - Demonstration of Wi-R communication

What You’ll Do

Office & Operations Coordination:

• Manage day-to-day office operations and administrative activities to ensure smooth workplace functioning.
• Coordinate incoming and outgoing shipments, deliveries, courier services, and inventory movement.
• Support smooth day-to-day office readiness, including internet connectivity, utilities, facilities coordination, pantry supplies, and workspace organization.
• Coordinate with building management, internet providers, maintenance staff, and external service vendors to resolve office-related issues efficiently.
• Assist teams with operational and coordination-related requests across the organization.

Inventory & Asset Management:

• Receive, organize, and maintain inventory records for laptops, monitors, office equipment, tools, accessories, and other company assets.
• Track office assets, purchases, invoices, inventory records, and operational documentation.
• Coordinate laptop allocation, workspace setup, and onboarding logistics for new employees.
• Coordinate repair and maintenance of laptops, monitors, office equipment, and related assets through vendors or service providers.

Procurement & Vendor Coordination:

• Assist with procurement of office supplies, technical equipment, components, and operational materials.
• Identify and coordinate with vendors for equipment purchases, repairs, maintenance, and office operational requirements.
• Obtain quotations from vendors, compare pricing and timelines, and support procurement decisions.
• Coordinate with external vendors, repair partners, and service providers to ensure timely operational support.

Startup Operations Support:

• Support special operational projects and adapt quickly to evolving business priorities in a startup environment.
• Work closely with engineering, operations, and leadership teams to help maintain efficient day-to-day execution.

What We’re Looking For

Required:

• 0–2 years of experience in office administration, operations, logistics, procurement, inventory management, or similar roles.
• Strong organizational and communication skills with excellent attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced startup environment.
• Comfortable working with spreadsheets, documentation tools, and vendor coordination.
• Ability to coordinate across teams and independently follow through on operational tasks.
• Hands-on problem-solving mindset with strong ownership and execution ability.

Preferred:

• Experience supporting hardware, engineering, manufacturing, lab, or startup environments is a plus.
• Familiarity with purchasing technical equipment, electronic components, or office infrastructure is a bonus.
• Prior experience coordinating with vendors, repair/service providers, or facility management teams.
• Experience handling office asset tracking, procurement, or inventory coordination is preferred.

Compensation & Benefits

• Competitive base salary
• Performance-based bonus
• Relocation support (if applicable)
• High-growth learning environment with global exposure
• Opportunity to work closely with leadership and cross-functional teams

Why Join Us

• Work closely with a fast-growing deep-tech startup building cutting-edge technology.
• Own your work end-to-end and see direct operational impact.
• Collaborate with highly driven teams across engineering, operations, and business functions.
• Enjoy a dynamic startup culture with opportunities to learn and grow quickly.
• Competitive compensation and strong long-term growth opportunitie.