Financial Administrator (m/f/d) US

Location: Chicago, IL (minimum 2 days/week in-office)

Employment Type: Full-time | Mid-Level Professional

MISSION / ROLE

We are seeking a highly capable Financial Administrator (m/f/d) to join our U.S. team in Chicago. This role sits at the intersection of Finance, People & Culture, Payroll, and Office Administration, acting as a key operational connector between our U.S. organization and our Germany-based People & Culture team.

You will play a central role in ensuring smooth financial operations, compliant payroll processing, and high-quality employee experience across the entire employee lifecycle. This is a mid-level professional position suited for someone who thrives in a structured yet dynamic environment and enjoys working across functions and geographies.

YOUR TASKS AND RESPONSIBILITIES

Finance & Accounting

• Support month-end and year-end closing activities, financial reporting, accounting processes, budgeting, and cost controlling
• Monitor and ensure that expenditures align with approved budgets
• Prepare and deliver spending and financial control reports
• Support financial compliance including tax-related and governmental reporting requirements
• Collaborate closely with the Finance team in Germany to ensure alignment with global group policies
• Provide financial insights and operational support to local and group management
• Support Sales and Use Tax compliance through registration and filing activities

Payroll & Compensation

• Manage and review semi-monthly payroll processing for U.S. employees
• Support sales commission calculations and payout processes, including review of sales agreements
• Conduct regular payroll and billing audits to ensure accuracy and financial integrity
• Ensure compliance with applicable payroll tax and labor regulations

Office & Operations Management (U.S.)

• Take part in U.S. Office Management responsibilities
• Support administrative and operational office processes
• Partner with Finance and People & Culture colleagues to ensure efficient day-to-day operations
• Collaborate with external advisors to ensure full legal and regulatory compliance
• Support cross-functional initiatives and operational improvements

People & Culture / HR Operations

• Serve as a liaison between U.S. operations and the People & Culture team in Germany
• Support employee operations, including onboarding and offboarding processes
• Co-create and maintain a positive, inclusive, and compliant workplace environment that fosters employee engagement and morale
• Ensure compliance with state-specific U.S. employment regulations and internal policies
• Support benefits administration and employee communications regarding policies, updates, and company news

YOUR PROFILE

• Several years of experience in Finance, HR Operations, Payroll, or Office Administration (mid-level)
• Strong understanding of U.S. payroll processes (GAAP) and employment practices
• Experience working in international or cross-functional environments is highly preferred
• Structured, detail-oriented, and highly reliable working style
• Strong communication skills and ability to act as a bridge between teams in different countries
• Comfortable handling confidential data with discretion
• Proficient in HR/finance systems and MS Office or similar tools