Executive Assistant to CEO

Force multiplier. Always two steps ahead. You make it all work - inbox, calendar, travel. Nothing slips.

THE CEO

The ex-Head of Innovation at Spotify, a Serial Entrepreneur (2x exits), and the Founder of A Vinyl Bar in Shibuya – a “music (software) label” and product studio releasing products that make music playable. Venture-backed by NFX, Mantis, Collaborative Fund, Gold House, BoxGroup, SV Angel, RRE, and others.

You'll sit at the center of a venture-backed music company being built from scratch – with full trust, real ownership, and room to grow alongside a creative and fast-moving principal.

THE ROLE

Part mind-reader, part force multiplier. You manage the CEO’s most precious resources: time, energy, and focus. You own inbox, calendar, travel, admin, CRM, and relationships. You coordinate with local providers when in-person execution is needed. You protect his focus from anything that would pull him out of creative and commercial flow. This role is the craft of anticipating. You're a second brain, not an inbox manager.

IS THIS YOU?

• Career EA. 4+ years prior EA experience required supporting a US-based founder, CEO, or executive.
• Strong communicator. Fluent in English. Written and spoken.
• Full stack. Google Suite, Notion, slide decks, travel platforms, etc.
• AI-comfortable. Claude, ChatGPT, ideally building agents.
• Obsessively organized. Inbox zero. Calendar pristine. Nothing slips, ever.
• Radically proactive. Moves fast, thinks ahead.
• Strong-willed. Can say “no” on behalf of the CEO. Protects his focus, and pushes back when needed.
• Absolute discretion. Treats finances, health, family, relationships as sacred.

YOUR MISSION

Keep the CEO's head clear so he runs at full creative and commercial capacity:

• Inbox at zero – he's out of it entirely, by default.
• A calendar that runs itself and keeps him in flow.
• Personal admin handled end-to-end: appointments, travel, gifts, health.
• Finances current: bills, expenses, receipts, none of it late.
• CRM warm, relationships maintained – no thread goes cold.
• Everything handled before he has to ask.

DETAILS

Monday-Friday startup hours, 6+ hours of overlap with ET. Some nights and weekend availability.

To Apply email [email protected] with subject: Two Steps Ahead. Include (1) your CV, (2) 2-3 references from principals you've supported, and (3) a note on what the best EA does differently.