Operations Analyst

ABOUT US

MindsDB is a fast-growing AI startup headquartered in San Francisco, California. As a leading innovator bringing AI and Data together, our passion is empowering companies to easily build AI capabilities that can Think, Understand and Orchestrate: enabling teams to move from prototyping & experimentation to production in a fast & scalable way.

MindsDB was founded in 2017 by Adam Carrigan and Jorge Torres, inspired by Ian M. Banks's Culture series, in which super AI systems called Minds collaborate with other forms of life to accomplish incredible goals. Starting as an Open-Source project, MindsDB has grown to be one of the most widely used AI-Data platforms in the world, with a growing community and more than 700 contributor developers from every corner of the globe.

We are backed with over $55M in funding from Mayfield, Benchmark, YCombinator, and nVidia. MindsDB is also recognized by Forbes as one of America's most promising AI companies (2021) and by Gartner as a Cool Vendor for Data and AI (2022).

THE ROLE

As an Operations Analyst at MindsDB, you will play a pivotal role working directly with the founders on a variety of high-impact projects spanning operations, HR, finance, and special initiatives. This unique position offers unparalleled exposure to the inner workings of a fast-growing AI startup, backed by some of the world’s top investors including Benchmark, Mayfield, Y Combinator, and Nvidia.

In this role, you'll have the opportunity to contribute to strategic decision-making, streamline operational processes, and help build the infrastructure that powers the company’s rapid expansion. From collaborating on financial planning and human resources to driving cross-functional projects that shape our growth, you’ll gain invaluable experience at the intersection of AI, operations, and entrepreneurship.

This is the perfect opportunity for someone who thrives in dynamic, high-energy environments and is eager to grow within a mission-driven team that’s shaping the future of AI. If you're passionate about AI, hungry to learn, and excited to help MindsDB scale, we'd love to hear from you.

This role is looking for a candidate based in San Francisco, California.

WHAT YOU’LL BE WORKING ON

• Special Projects: Collaborate with the founder on strategic initiatives that drive business growth, improve operational efficiency, and align with the company’s long-term goals.
• Vendor & Partnership Management: Assist in managing relationships with vendors, service providers, and external partners to ensure smooth operations.
• Event Coordination: Collaborate with the events team to organize internal and external events, such as team meetings, conferences, and off-sites.
• Data-Driven Insights: Gather and analyze operational data to inform business strategies, track key performance indicators, and measure the effectiveness of internal processes.
• Investor Relations: Support the founder with communications, reports, and presentations for investors and stakeholders.
• Process Optimization: Identify opportunities to streamline operations, automate routine tasks, and improve workflows to support scaling efforts.
• Cross-Functional Collaboration: Work closely with teams across HR, marketing, Engineering, and product to execute projects that require coordination between departments.
• Human Resources Support: Contribute to HR processes, from recruitment and onboarding to performance management and employee engagement initiatives.
• Financial Planning & Analysis: Support financial operations, including budgeting, forecasting, and cash flow management, providing insights to help guide key business decisions.
• Operations Management: Assist in designing and implementing operational processes to enhance team efficiency and productivity across various departments.

This role will give you a front-row seat to all facets of the business, offering deep insights and hands-on experience in the operations of a cutting-edge AI startup.

REQUIREMENTS/QUALIFICATIONS

You will have:

• Bachelor’s degree in Business, Economics, Finance, Operations Management, or a related field. Advanced degrees or certifications are a plus but not required.
• Experience in Operations or Related Fields: 1-3 years of experience in operations, project management, consulting, or a similar role. Experience in a fast-paced startup environment or the tech/AI industry is preferred.
• Analytical Skills: Strong quantitative and analytical skills with the ability to interpret data, draw insights, and make data-driven decisions to improve operational efficiency.
• Financial Acumen: Understanding of basic financial principles and experience working with budgets, forecasts, and financial reporting. Familiarity with financial modeling in Excel is a must.
• Project Management: Experience managing multiple projects with shifting priorities, tight deadlines, and cross-functional stakeholders. Project management certifications (e.g., PMP) are a plus.
• Technical Proficiency: Familiarity with business tools such as Excel, Google Workspace, and project management software (e.g., Asana). Experience with AI or data analytics tools is an advantage.
• Communication Skills: Excellent written and verbal communication skills with the ability to work effectively with both technical and non-technical stakeholders, including executives and team members at all levels.
• Problem-Solving Ability: Proactive and resourceful in tackling complex problems, identifying inefficiencies, and proposing solutions that drive operational improvements.
• Adaptability and Flexibility: Comfortable in a dynamic, rapidly evolving startup environment, with the ability to adjust to changing priorities and new challenges.
• Team Collaboration: Strong interpersonal skills with the ability to work in a collaborative, team-oriented environment and manage relationships with internal and external stakeholders.
• Interest in AI and Technology: A passion for AI, machine learning, and the tech industry. Eagerness to learn and grow within an innovative, AI-driven company.

Nice to have:

• MBA Degree
• A technical background, such as a degree in computer science, engineering, or a related field, is highly advantageous in this role.
• Experience with SOC 2 and Other Compliance Frameworks (Like ISO 27001)
• Experience with government programs such as FedRAMP, FISMA etc.
• Familiarity with AI/LLMs (Large Language Models): A solid understanding of AI technologies, particularly large language models (LLMs)
• People Management experience

BENEFITS & PERKS

• Flexible Working Hours
• Competitive Compensation
• Competitive Medical, Dental, Vision, Life Insurance
• 401k with up to 6% matching
• Unlimited PTO
• New Hire Remote Setup budget ($1500)
• Lunch Provided Mon-Fri
• Internet Budget ($25/month)
• Commuter Budget ($1200/year)
• Learning & Development budget
• Wellbeing Budget ($1200/year)
• Monthly (virtual) team events
• International in-person company retreats
• Wellbeing/Mental Health leave

DIVERSITY, EQUALITY & INCLUSION

MindsDB is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all of our employees. MindsDB will give all qualified applicants consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.​