Business Operations Analyst (Contract)

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaAPAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In APAC, we are proudly +300, servicing a diverse client all around the region.

The PITCH

This role is at the heart of driving seamless data management across top-tier project management tools (Workfront and ClickUp) to fuel the delivery of impactful, high-quality campaigns. The ideal candidate will be a key player in ensuring data accuracy, collaborating with cross-functional teams, and leading the charge in reporting excellence—all within a fast-paced, dynamic advertising environment!

Here’s where you come in.

Data Management & Tool Support

• Maintain and update project cost estimates, budgeted and planned hours and other necessary project details within Project Management systems
• Identify missing or inaccurate data entries and proactively coordinate with Project Managers and other stakeholders to resolve gaps.
• Ensure accurate data migration from legacy Workfront to new ClickUp system as part of the global system transition exercise.

Reporting & Analytics

• Develop and deliver project/campaign budgeted revenue data reports by consolidating data from project management systems.
• Support in tracking key project metrics, including budget status, resource utilization, and timelines.
• Prepare ad hoc reports for senior management, focusing on KPIs, trends, and improvement areas.
• Provide data-driven insights to support operational decision-making and improve project/campaign performance.

Cross-functional Collaboration

• Work closely with local and overseas Project Management team and other department such as Finance team, Client Partnerships Team, Resource Management, Operations and People Experience Team
• Partner with Global teams during the data migration exercise to the new system ClickUp.

Required Tool Proficiency

• Project Management Systems: Adobe Workfront, ClickUp
• Data & Reporting Tools: Google Sheets, Microsoft Excel, Tableau

• Bonus:

  • Visualization Platforms: Google Looker Studio, Power BI
  • Data Warehouse: Familiarity with Snowflake or similar tools

Your Experience

• 2 - 4+ years of experience in data support, analytics
• Preferably in the advertising industry or a creative agency environment with experience managing data around project/campaign fees, costs, resources etc.
• Hands-on experience with project management systems and familiarity with the advertising workflow lifecycle.
• Strong organizational skills with excellent attention to detail.
• Analytical mindset with the ability to interpret data and provide actionable insights.
• Effective communication skills, with the ability to coordinate across departments and regions.
• Self-motivated and able to work independently in a fast-paced environment.
• Adaptable and solution-oriented when faced with complex data challenges.
• Prior experience with agile project management methodologies is a plus.
• Ability to manage multiple tasks and deadlines with a high degree of accuracy.
• Willingness to support new systems and tool rollouts, including training colleagues on new platforms.

What you should know about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.