Talent Acquisition Coordinator

ispace is looking for a Talent Acquisition Coordinator to join our growing team. The tasks include sourcing, scheduling interview, supporting the talent acquisition team on various administrative functions and facilitating a seamless recruiting process.

Key responsibilities

• Interview Scheduling
• - Schedule and coordinate interviews between candidates and hiring teams, including phone, video, and in-person interviews.
• - Ensure all participants have necessary materials, such as resumes, interview guides, and job descriptions.
• • Communicate interview details and logistics to candidates and hiring managers in a timely manner.

• Candidate Communication

• • Serve as the point of contact for candidates throughout the recruitment process, answering questions and providing status updates.
• • Ensure a positive candidate experience by providing prompt and professional communication.

• Sourcing and talent pipeline

• • Use various platform such as LinkedIn, job boards, scouting sites etc. to identify potential candidates.
• • Reach out to candidates via emails, LinkedIn, or messages to introduce opportunities.
• • Proactively build relationships with passive candidates and maintain a database of potential candidates for futures opening.
• • Evaluate resumes, portfolio and LinkedIn profile to ensure it’s aligned with the requirements
• • Keep detailed records of sourcing activities, candidate interactions and outcomes using ATS.
• • Provide regular updates to TA and hiring managers on the sourcing progress.

• ATS Management

• • Manage our ATS, Lever , ensuring accurate and timely entry of candidate data.
• • Track the status of candidates, update records, and generate reports as needed.
• • Assist with job postings and ensure positions are advertised on appropriate job boards and company websites.

• Background Checks and Documentation:

• • Coordinate background checks, references, and other pre-employment screening processes.
• • Collect and organize candidate documents such as resumes, applications, and offer letters.
• • Ensure compliance with employment regulations and internal policies (Export control) during the hiring process.

• Onboarding Support

• • Assist with the preparation of onboarding materials and coordinate first-day logistics for new hires.
• • Support HR in ensuring all required documentation is completed and submitted by new hires.
• • Coordinating the onboarding follow up schedules with TA team, new hires and hiring managers.

• Collaboration and Support:

• • Work closely with Talent Acquisition Specialists, recruiters, and hiring managers to ensure smooth hiring processes.
• • Provide general administrative support to the talent acquisition team such as invoicing, temp staff contract renewal, communication with partners and vendors.

Basic qualifications

• University graduate (BA, MA)
• 3-5 years of prior work experience with at least 1 years of full cycle interview coordination and/or sourcing experience
• Strong verbal and written communication skills.
• JLPT N1-level or native Japanese, business English
• Comfortable in working in a fast-paced environment, can work independently, exceptional at time management/prioritizing and organization skills.

Preferred Qualifications

• Experience using ATS platform and HR software is highly preferred.
• Back office positions recruiting background (finance, accounting, legal, HR) welcomed