Senior Finance Associate (9-12 Month Contract)

Hi! My name is Ishwinder, and I am the VP of Finance at Boxhub. Since the early days of Boxhub, I've witnessed the company's remarkable growth and had the pleasure of collaborating with exceptional individuals who share our vision of creating a world-class platform for trading shipping containers.

As we continue to thrive, I am assembling an entrepreneurial Finance team that will contribute to Boxhub's ongoing success. I'm thrilled to announce that we are currently seeking a Senior Finance Associate to join our small team in the initial stages. In this role, you will be a versatile professional responsible for overseeing our US accounting and tax operations. Additionally, you will streamline crucial finance and reporting workflows, ensuring enhanced reporting quality for our key stakeholders. Given the prominence of this position, you will have a prominent presence, reporting directly to me and collaborating closely with other functional leaders.

*Please note that this is 9-12 month Full-time Contract role with the possibility of extension.

Our Mission:
Boxhub is an e-commerce & logistics startup on a mission to revolutionize the way shipping containers are traded, transported, and used. Shipping containers are becoming the most sustainable and cheapest solution for many storage and building projects. We believe that giving our customers better access to containers, while improving the inherently broken supply chain, we can generate a substantial positive impact and help save thousands of tons of CO2 per year.

Boxhub is well funded by some of the most successful investors in the tech industry, founded by long-term shipping industry experts, and led by award-winning entrepreneurs. We were recently listed by VC's as one of the most promising marketplaces of 2022 and are looking for new team members who are equally passionate about changing an entire industry.

Job Responsibilities:

• Accounts Payable & Bookkeeping (40%):
• Match invoices to purchase orders and receipts when applicable.
• Code and enter invoices into the accounting system.
• Vendor onboarding & maintenance.
• Schedule and prepare disbursements (checks, electronic payments) for invoices.
• Reconcile vendor statements and resolve any discrepancies.

• Respond to vendor inquiries and maintain good relationships with suppliers.

• Accounts Receivable (30%):

• Generate and send B2B customer invoices in a timely manner.

• Track and record incoming payments from customers in the accounting system.

• Contact customers regarding overdue payments and negotiate payment plans when necessary.

• Provide detailed statements and support to customers with questions about their accounts.

• Managing receivables aging and bank reconciliation reports.

• Assist with month-end and year-end closing processes by ensuring receivable accounts are accurate and up to date.

• Other (30%):

• Managing order upgrades, refunds and cancellations.

• Leading weekly and monthly reconciliation of sales transactions to ensure accuracy and completeness.

• Conducting weekly cash reconciliations to maintain financial integrity.

• Reviewing sales tax calculations, refunds, and handling customer tax exemptions in Avalara.

• Calculating and processing commissions for the Sales and Operations teams to ensure accurate and timely processing and payment.

• Assisting VP of Finance and other teams with ad hoc duties.

What you bring to the table:

• Strong proven experience (ideally 3+ years) in accounts payable, receivable and corporate collections.
• Experience in a high volume transactional environment.
• Working knowledge of payment platforms such as Bill.com, Braintree, Stripe, Ramp, and a keen interest in learning about new online platforms to streamline Finance workflows.
• Experience with e-commerce platforms such as BigCommerce.
• You enjoy working with numbers and have excellent spreadsheet skills (Google Sheets, Excel).
• Working knowledge of Quickbooks Online or similar bookkeeping platforms.
• Understanding of Avalara or similar automated sales tax platforms.
• You are someone who is highly organized and displays high levels of accuracy with attention to detail, & time management.
• You demonstrate excellent communication skills and an ability to explain complex ideas with simplicity when dealing with cross-departmental communication.

The interview process:

• 15-minute Virtual Screening with People and Culture
• Short questionnaire related to your past accounting experience
• 30-minute Virtual Interview with Ishwinder Singh, CFA (VP Finance)
• 30-minute Virtual Interview with Inanga Palihena (Senior Finance Associate)
• A take-home case study
• 30-minute Cultural interview with Max Birner (CEO)
• Reference Check & Offer 🥳

What Boxhub Offers:

• Highly competitive salary depending on experience
• Fantastic opportunity to help build and grow with a funded company at an early stage
• Flexible working hours in a hybrid environment - we work remotely 2 days a week
• Join a multicultural team that has built successful startups around the world

Boxhub’s Commitment to Diversity, Equity and Inclusion

At Boxhub, we believe diversity and representation are key to creating an exciting product and an amazing customer and employee experience. We strongly encourage applications from candidates of all backgrounds, experiences, and perspectives regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other aspect that makes you, you.