Executive Assistant

Who We Are:

Founded in 2009, Reformation is a revolutionary lifestyle brand that proves fashion and sustainability can coexist. We combine stylish, vintage-inspired designs with sustainable practices, releasing limited-edition collections for individuals who want to look beautiful and live sustainably. Setting an example for the industry, Reformation remains at the forefront of innovation in sustainable fashion—running the first sustainable factory in Los Angeles, using deadstock and eco fabrics, tracking and sharing the environmental impact of every product, and investing in the people who make this revolution possible. The brand has also established itself as a pioneer in retail innovation, developing an in-store tech concept that brings the best of its online experience to its physical doors.

We are a future focused organization committed to the belief that the problems facing our planet and society can be solved through innovation, common sense and education. Being naked is the #1 most sustainable option. We're #2.

Here at Ref, we put people first. We know that you can't innovate and do cool stuff without having everyone on board. So we work to create a culture where everyone feels like they belong and where their voices are truly valued. We build an inclusive culture together and make a real impact along the way.

Executive Assistant:

As the Executive Assistant to our CEO, you will provide high-level administrative support and be an integral part of our team. This role requires strong problem-solving skills, forward-thinking, excellent communication, and the ability to anticipate needs. You will gain exposure to all areas of the business and have the opportunity to grow within a dynamic and fast-paced environment. With this responsibility comes the need to maintain a mature attitude and demonstrate seasoned respect while handling various challenges. After all, we're in the business of changing the world, and that's no small task. We are a high growth company. The ideal candidate will be comfortable with a dynamic work environment, ambiguity and change. You will thrive in a world where no day is the same, shifting priorities and exciting unknowns.

The ideal candidate is able to interact with all levels of relationships from the Board of Directors, to high profile collaborations and friends of the brand, to employees and the media. They are able to organize and maintain confidential data and information with the utmost integrity.

What You’ll Do:

• Executive Support & Calendar Management

  • Manage the CEO's calendar, prioritizing inquiries and requests, adjusting conflicts, and making recommendations to ensure smooth daily operations.
  • Coordinate events and meetings, ensuring smooth execution.
  • Handle a wide range of administrative tasks to support the CEO’s calendar, including preparing agendas and materials, partnering with other EAs to coordinate and prioritize meetings, arranging travel, and maintaining contact lists.
  • At times, handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality.

• Project Coordination & Support

  • Serve as the main contact for stakeholders on CEO-related matters, handling confidential issues and determining responses in line with the CEO’s style and company policies.
  • Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success.
  • Assist and support the CEO in major company wide initiatives, including creating draft presentation materials, memos, tracking completion and communicating with CEO direct reports.
  • Demonstrate strong writing and communication skills, drafting correspondence on behalf of the CEO with minimal direction.
  • Support with Company wide events, such as All Hands meetings, offsites, etc, partnering with the CEO and various members of the Leadership team.

• External Representation

  • Act as a liaison to the Board of Directors, managing all logistics for Board meetings and events.
  • Act as a representative for the CEO in scheduling press interviews, meetings with investors or potential collaborations and other external relationships.

What You’ll Need:

• 5-10+ years experience as an Executive Assistant providing support to a senior executives
• Advanced PC skills (proficient using Google Suite, Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet)
• Excellent interpersonal and communication skills (written and verbal)
• Analytical, strong problem solver and extremely organized
• Capable of managing multiple projects, competing priorities, and tight deadlines simultaneously while maintaining high quality standards
• Strong adaptability, flexibility and resourcefulness
• A proactive approach to problem solving with strong decision making skills
• Demonstrated ability to maintain a high level of professionalism and confidentiality
• Bachelor’s Degree preferred

Extra Credit:

• You love environmental sustainability and community.
• Big plus if you have experience working at a retail company previously or a passion for clothing!

Who You Are:

• You are incredibly smart.
• Your colleagues love working with you; your manager loves having you in the boardroom
• You can set targets and manage a cross-functional effort to achieve those targets
• You motivate others; you communicate clearly; you inspire your coworkers
• You are a collaborative, hard working, problem solver, who leads by example
• You are way above average, and only want to work at a place that is nowhere near average

Benefits & Perks:

• Health, vision, and dental insurance for eligible employees
• Paid vacation, sick, holidays & volunteer time-off for eligible employees
• Mission based company + casual and entrepreneurial work environment
• Clothing discount, dog-friendly office, company events + parties and much more
• 401K with company match

The Reformation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or protected veteran status

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