Executive Assistant

Manifest makes 401(k) transfers seamless. Transferring today is so tedious that 89% of people who start the process don’t finish. That’s why we’re building the first-ever digital transfer solution for retirement accounts.

As we revolutionize retirement, Manifest is building crucial relationships with retirement providers, employer partners, users, investors, and more. We’re looking for a proactive and detail-oriented Executive Assistant to organize and maintain these essential connections, along with handling other administrative tasks. In this role, you’ll function as our CEO’s right hand to keep things running smoothly so our execs can focus on the big picture.

This is a part- to full-time role.

On any given day, you will...

• Collaborate directly with the CEO to maintain essential relationships, and respond on behalf of the CEO as necessary
• Write, transcribe, and edit emails while adhering to grammatical rules and style preferences
• Triage and prioritize emails or tasks by considering urgency, importance, courtesy, and other factors
• Manage general follow-up and generate reminders to meet commitments
• Arrange meetings and appointments, effectively handle calendar conflicts, and proactively manage schedule changes
• Coordinate travel arrangements, including flights, accommodations, and transportation
• Handle other research tasks or duties to support the CEO and company
• Represent the CEO and Manifest team with professionalism, integrity, and adaptability
  

Who we’re looking for:

• 3+ years of experience in inbox and calendar management
• Available to work evening hours (approx. 3pm - 11pm CT)
• Fully fluent in English
• Excellent written communication skills
• Skilled in the use of apps and technology
• Strong analytical, organizational, and time-management skills
• Keen attention to detail and growth mindset
• Discretion and confidentiality in handling sensitive information