Executive Assistant

Where Values, Innovation, and Collaboration Thrive!

Assisted Living Magazine (assistedlivingmagazine.com) helps seniors live better and longer by empowering them to make better decisions in every aspect of their lives. You will have the opportunity to work on cutting-edge projects, using the latest technologies and data-driven approaches to help modernize the senior living industry. We encourage very motivated and capable professionals to work with us. Submit your applications now!

Role Overview:

We are looking for an experienced Executive Assistant to provide high-level administrative support to our executives and contribute to the smooth operation of our organization. The ideal candidate is detail-oriented, proactive, and able to handle a wide range of administrative and executive support tasks.

As an Executive Assistant, you are expected to fulfill the following:

• Managing executives' calendars, appointments, and travel arrangements;
• Preparing and organizing meetings, including scheduling, agenda preparation, and minute-taking;
• Screening and prioritizing incoming calls, emails, and correspondence;
• Coordinating and maintaining effective communication between executives and internal/external stakeholders;
• Preparing and editing reports, presentations, and other documents as required by the team;
• Conducting research and compiling data to support decision-making processes;
• Handling confidential information with discretion and maintaining a high level of professionalism;
• Assisting in project management and follow up on action items from meetings;
• Handling administrative tasks, including expense reporting, filing, and other ad-hoc duties; and
• Anticipating the needs of the executive team and proactively addressing them.

Ideal Executive Assistant should have:

• Proven experience as an Executive Assistant or similar administrative role;
• Strong organizational and multitasking skills;
• Excellent verbal and written communication skills;
• Proficient in Microsoft Office Suite and other relevant software;
• Ability to maintain a high level of professionalism and confidentiality;
• Proactive and positive attitude;
• Strong interpersonal skills and the ability to work collaboratively;
• Bachelor's degree or equivalent experience is preferred;
• Willingness to work during Eastern Standard Time.

What we Offer:

• Fast-track Promotions.
• Collaborative work environment.
• Opportunity to create an impact on a small, rapidly growing team.
• Remote work.

If you are a motivated individual with a passion for making a difference in the lives of seniors and their families, we invite you to submit your resume!

Join us in creating positive and supportive experiences for families as they embark on this important journey with their loved ones. Your dedication to enhancing the well-being of seniors is key to our mission!