Operations Manager / Executive Assistant

Xverse is the most advanced and user-friendly Bitcoin wallet, supporting Ordinals, Runes, BRC20, Stacks and Rare Sats. Our team is globally distributed, agile and fast moving. Ultimately we are focused on onboarding the next 100 million users to web3. And we are positioning ourselves to be the go to wallet and gateway.

We are seeking a resourceful, dedicated and reliable Operations Manager/Executive Assistant to join our team. This role offers a unique opportunity to work closely with the CEO and be involved in various operational aspects of the company, ensuring smooth day-to-day operations and providing support in areas such as HR, finance, vendor management, special projects like events, and general administrative tasks.

As an Operations Manager/Executive Assistant, you will be the trusted right-hand person to the CEO, responsible for handling a wide range of operational tasks and ensuring the efficient functioning of the organization. You will play a crucial role in coordinating with external service providers, liaising with accountants and lawyers, managing HR-related activities, overseeing payroll, vendor payments, planning events, and assisting with general administrative duties. This position requires a detail-oriented individual who thrives in a fast-paced environment and is willing to take on any task, no matter how big or small.

Responsibilities:

• Work closely with the CEO and executive team to manage various operational aspects of the company, including HR, finance, vendor management, events planning and administrative tasks.
• Coordinate with external service providers, such as accountants, lawyers, and other professional services, to ensure compliance, timely deliverables, and effective coordination.
• Handle payroll processing, ensuring accurate and timely payment to employees, as well as managing employee benefits and HR-related administrative tasks.
• Oversee vendor management, including managing vendor relationships, negotiating contracts, and processing payments in a timely manner.
• Assist with general administrative duties, such as organizing meetings, managing calendars, coordinating travel arrangements, and handling correspondence.
• Ensure compliance with relevant legal and regulatory requirements, working closely with the CEO to implement necessary policies and procedures.
• Contribute to the development and improvement of operational processes, identifying areas for optimization and implementing efficient solutions.
• Maintain accurate records and documentation, including financial records, contracts, HR documents, and other relevant organizational information.
• Maintain confidentiality and discretion while handling sensitive information and sensitive HR matters.
• Assist, coordinate and manage special projects like events in Hong Kong and globally, such as conferences, team offsites and retreats.
• Support the CEO and Executive Team in various ad hoc tasks and projects as needed.

Qualifications:

• Proven experience in an operations or executive assistant role, preferably in a fast-paced startup environment.
• Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy, with the ability to handle tedious and repetitive tasks efficiently.
• Experience in events coordination and planning.
• High level of integrity and ability to handle sensitive and confidential information with discretion.
• Strong communication and interpersonal skills, with the ability to effectively liaise with various stakeholders, both internal and external.
• Proficient in using productivity tools, such as Google suites for managing documents, spreadsheets, and calendars.
• Familiarity with basic HR practices, payroll processing, and vendor management.
• Resourceful and proactive mindset, with the ability to independently find solutions to any challenges that arise.
• Flexible and adaptable, willing to take on any task, regardless of its size or complexity.

Note: In your application to us please tell us your experience with Web 3 and proudest achievement in operations. It could be anything operationally that you have accomplished in your career.