MEP Project Manager

MEP Assistant Project Manager / Project Manager

EDUCATION

Bachelor’s degree in Mechanical Engineering, Electrical Engineering, or Architectural Engineering required.

SKILLS

Strong communication, organizational, and people skills; accountability; ability to multitask, prioritize deadlines, and see the big picture. Proficiency in AutoCAD and/or Revit, MS Word, and MS Excel. Working knowledge of MEP systems, construction documents, applicable codes, project coordination, and quality control. Ability to lead and mentor team members, solve problems, and maintain strong Client relationships. Travel and site surveys may be required.

IN SUMMARY

An MEP Assistant Project Manager / Project Manager is expected to understand assigned Clients and their requirements; deliver accurate, coordinated MEP construction documents; maintain project schedules and quality; and support the development of MEP Designers and Project Leads. An Assistant Project Manager performs these duties under the guidance of a Project Manager, while a Project Manager independently assumes overall responsibility for assigned Clients, projects, team performance, and project outcomes.

The following are the basic responsibilities of an MEP Assistant Project Manager / Project Manager (including, but not limited to):

1. Client & Project Management

· Understand assigned Clients’ needs, drawing standards, schedules, approval requirements, and expectations; serve as the day-to-day Client contact as assigned.

· Maintain responsive, accurate communication with Clients, consultants, contractors, vendors, and internal teams; keep stakeholders informed of progress, revisions, and potential delays.

· Manage and update Client templates, prototypes, distribution lists, procedures, and standard checklists; correct recurring errors promptly.

· Gather project information at kickoff, confirm scope and due diligence, identify design constraints, and establish deliverables and milestones.

· Maintain current job lists and project schedules; track progress, priorities, deadlines, landlord and city comments, and required approvals.

· Monitor project quality, efficiency, and scope; proactively identify and resolve coordination issues.

· Assist with project scopes, fee estimates, proposals, and contracts; Project Managers independently lead these efforts as assigned.

· Support project billing and determine billable versus non-billable work; manage Client receivables, payables, and purchasing approvals when assigned and authorized.

2. Team Leadership & Development

· Coordinate assignments and workloads for MEP Designers and Project Leads; ensure each team member understands the scope, schedule, and expectations.

· Remain accountable for the quality and completion of assigned team work; Project Managers have overall responsibility for their projects and teams.

· Review work and redlines thoroughly, explain corrections, and reduce repeat mistakes through coaching and clear feedback.

· Teach Designers and Project Leads to research codes, resolve drawing and city-comment issues, and manage their own time effectively.

· Check in regularly on progress; redistribute tasks or assist directly with drafting, coordination, and revisions when deadlines are at risk.

· Be accessible, patient, fair, and consistent; encourage collaboration and professional growth.

· Assist with training new team members and, when assigned, employee evaluations and hiring activities.

· Coordinate staffing and overtime needs with the supervising Project Manager or department leadership; Project Managers authorize these matters within delegated authority.

3. Project Production & Coordination

· Perform or oversee the responsibilities of MEP Designers and Project Leads, including the preparation and review of accurate, complete construction documents.

· Coordinate mechanical, electrical, and plumbing drawings with architectural, structural, and other disciplines to identify and resolve conflicts.

· Review design criteria, applicable codes, equipment and material requirements, and non-standard project conditions.

· Prepare, review, and return drawing redlines promptly; communicate review delays and prioritize revisions to meet due dates.

· Assign and track preliminary, permit, and revision packages; coordinate comments, resubmittals, and approvals.

· For MEP-only projects, coordinate project setup, schedules, assignments, and deliverables; Project Managers own final scheduling and accountability.

· Perform site surveys and assist with field-condition assessments as required.

· Support quality-control reviews and confirm that Client standards, scope requirements, and project deliverables are satisfied before issue.

4. Additional Responsibilities

· Represent PDMS Design Group professionally in Client meetings, site visits, and outside interactions.

· Stay informed of industry practices, code changes, and relevant design and documentation methods.

· Collaborate with other Project Managers and teams; offer assistance when workload allows or deadlines require additional support.

· Assist department leadership with operational tasks and special assignments as directed.

· Additional hours may be required depending on workload and project deadlines.