Project Manager - AI Academy

Title: Project Manager - AI Academy (AI Adoption & Awareness)

Location: Plano, TX - Onsite

Position Summary:

The Project Manager will support our Enterprise AI Academy by leading AI adoption, awareness, and enablement initiatives across business and technology stakeholders. This role focuses on driving structured AI learning programs, coordinating cross-functional activities, and ensuring consistent execution of AI adoption initiatives aligned with our enterprise AI strategy.

The role requires strong program management expertise, executive communication skills, and a solid understanding of AI concepts and enterprise change management.

Key Responsibilities

Program & Initiative Management

• Lead end-to-end program management for AI Academy initiatives, including AI adoption, awareness, and learning programs.
• Develop and manage integrated program plans, timelines, milestones, dependencies, and risks.
• Coordinate initiatives across multiple workstreams, geographies, and stakeholders.
• Track progress, report program status, and ensure timely issue resolution.

AI Adoption & Awareness

• Drive AI awareness programs to educate business and technical teams on AI capabilities, use cases, and value realization.
• Support rollout of AI learning journeys, workshops, seminars, and internal campaigns.
• Collaborate with AI, data science, and IT leaders to translate AI concepts into business-relevant messaging.
• Ensure consistent communication and alignment with Toyota’s AI vision and roadmap.

Stakeholder & Communication Management

• Act as a key interface between business leaders, AI practitioners, technology teams, and external partners.
• Prepare executive-level communications, dashboards, presentations, and updates.
• Facilitate governance forums, steering committee meetings, and leadership reviews.
• Manage expectations and ensure stakeholder alignment across functions.

Change Management & Enablement

• Support change management efforts related to AI adoption and organizational readiness.
• Identify adoption barriers and work with stakeholders to develop mitigation strategies.
• Ensure best practices are embedded for AI governance, responsible AI awareness, and enterprise alignment.
• Capture lessons learned and continuously improve AI program execution.

Governance, Reporting & Compliance

• Establish and maintain program governance, including cadence, standards, and reporting.
• Monitor risks, issues, and dependencies related to AI adoption initiatives.
• Ensure alignment with corporate policies, compliance standards, and AI governance frameworks.

Requirements

• 10+ years of experience in program or project management roles.
• Strong experience managing large, cross-functional enterprise programs.
• Proven track record in change management, transformation, or adoption programs.
• Solid understanding of AI/ML concepts, data-driven programs, or emerging technology initiatives.
• Excellent written and verbal communication skills, including executive-level reporting.
• Strong organizational, planning, and stakeholder management skills.

Preferred Qualifications

• Experience supporting AI, digital transformation, or innovation programs.
• Prior exposure to AI Centers of Excellence, AI academies, or enterprise learning programs.
• Automotive, manufacturing, or large-enterprise experience preferred.
• PMP, PgMP, SAFe, or similar program management certifications.
• Experience working with global teams and external partners/vendors.

Key Success Factors

• Ability to bridge technical AI concepts with business objectives.
• Strong leadership presence and executive communication skills.
• Proactive, structured, and outcome-driven approach.
• High attention to detail with strong execution discipline.
• Comfort working in a fast-evolving, emerging technology environment.