Executive Assistant (Operations & Project Coordination)

About the Role

We are seeking a sharp, organized, and proactive Executive Assistant to work alongside our C-level executive. You will serve as an essential execution partner to executive leadership, driving projects forward and managing key administrative workflows

Key Responsibilities

• Partner directly with the COO to manage requests and streamline daily operations
• Monitor task statuses, manage project templates, and keep deliverables on track
• Draft polished emails from rough notes and drive consistent team follow-ups
• Exercise discreet judgment when handling sensitive executive threads and corporate information
• Oversee scheduling, maintain structured digital files, and coordinate routine filings

Ideal Candidate Profile
You are a clear communicator, highly organized, and naturally resourceful. You excel at keeping track of multiple moving parts, stepping up to manage project logistics, and keeping executive priorities moving forward in a fast-paced setting

Qualifications & Experience

• At least 5 years of experience as a C-level Executive Assistant
• Proven project management and administrative support experience collaborating directly with founders, directors, or senior executive teams
• Experience with digital productivity suites (Google Workspace, modern communication apps)
• Ability to transform rough notes or spoken directions into polished email drafts, documents, and updates
• Industry experience in the Blockchain, Cryptocurrency, Web3, or Fintech space is preferred, but not required
• Experience working with global or remote teams
• Open to working Dubai business hours

Key Attributes & Nice-to-Haves

• Resourceful & Independent
• Discreet & Judgment-Driven
• AI-Comfortable (Nice to Have)

Other Details:

• Location: Remote
• Type: Full-time
• Availability: Schedule Options: UK, US or AUS timezones
• Must be open to working on weekends 40 hours per week, 5 working days