Accounting Associate

Impact of the role

The Accounting Associate is responsible for day-to-day general accounting and payables functions, supporting and coordinating the work of the finance department, including AP, travel and expense administration, month-end and year-end closing, financial audit support, and tax/J-Sox compliance.

Areas of Responsibility

• Process vendor invoices and employee expense reports through the AP workflow, including GL coding, approval routing, and payment preparation
• Administer the travel and expense program, including corporate card reconciliation and posting
• Prepare recurring journal entries, including accruals and prepaid expense schedules, with complete supporting documentation
• Perform bank reconciliations and assist with daily cash activity
• Partner with departments across the organization each month to ensure accurate posting of inventory and receivables
• Support supervisors and senior leadership with expense inquiries, account research, ad hoc reporting, and other duties and projects as assigned
• Support monthly and year-end close activities according to the close calendar
• Assist with intercompany billing and reconciliation
• Reconcile and analyze general ledger balances monthly, including cash and accounts payable accounts
• Support financial audits and J-Sox compliance, including maintaining process documentation for assigned tasks
• Support the tax team with ongoing tax compliance activities and related data requests
• Identify and recommend process improvements within the AP and close functions
• Maintain and contribute to the QMS

Desired Traits, Qualifications, Education & Experience Equivalency

Required Qualifications

• Minimum of 1–2 years of accounting experience handling payables and monthly/year-end closings
• Proficient in MS Excel, including pivot tables and lookup functions (XLOOKUP/VLOOKUP), MS Word, and automated accounting systems
• Exceptional analytical, computer, and organizational skills
• Excellent attention to detail, with a habit of documenting procedures and maintaining clean supporting workpapers
• Works well in a team environment and is able to cross-train as backup on team functions
• Able to work with a diverse group of departments and stakeholders
• Excellent communication skills

Preferred Qualifications

• ERP accounting module experience a plus (SAP ideal)
• Experience with T&E and AP automation platforms (Concur or similar)
• Corporate card program administration experience (Amex or similar)
• Intercompany accounting exposure
• Familiarity with multi-currency transactions and foreign parent reporting; awareness of IFRS vs. US GAAP a plus
• Bachelor's degree in Accounting or Finance

Physical Demands (Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.)

• Prolonged periods of sitting at a desk and working on a computer (up to 8 hours per day)
• Frequent use of hands and fingers for typing, data entry, and operating standard office equipment (computer, 10-key, phone, copier/scanner)
• Visual acuity sufficient for extended screen time and reviewing detailed financial documents, spreadsheets, and reports
• Ability to communicate verbally and in writing, in person and by phone/video
• Occasionally lift and move files, boxes, or office materials up to 15–25 pounds (e.g., banker's boxes during audit prep or file retention work)
• Occasional bending, reaching, and standing to access filing cabinets and storage areas

The compensation range for this role is $50,000 - $65,000 based on experience.