Legal Document Specialist (San Antonio, TX)

Location: San Antonio, TX. Full-time in office

Schedule: Monday - Friday | 9:30 AM - 5:00 PM

Company Overview

We're Proof, a high growth company in the legal tech industry founded in 2017. Our best-in-class legal services platform is trusted by over 3,000 law firms across the U.S. and serves countless pro se parties. Our core offerings, Service of Process and E-Filing, are designed to make legal services more accessible, efficient, and transparent. We are on track to double our business again this year and are looking for dedicated, detail-oriented professionals to join our team as we continue to scale. If you are passionate about transforming the legal industry and believe in making legal services more affordable and accessible to all, we invite you to join our mission-driven team.

Position Overview

We are a busy and growing legal services company supporting law firms with process serving and document delivery. We are looking for a reliable and detail-oriented Legal Document/Intake Specialist to help keep daily operations running smoothly. This role is ideal for someone who enjoys organization, working with legal documents, and supporting a fast-paced office environment. You will work closely with our internal team to ensure that they are supported.

What You'll Do

• Review and process legal documents for accuracy and completeness
• Perform data entry to initiate, update, and close case files
• Prepare, scan, image, and upload legal documents for law firm clients
• Maintain organized digital records and case documentation
• Communicate with law firms, customers, and contract process servers regarding case updates
• Perform collection calls for past due balances when necessary
• Provide professional and courteous customer service
• Assist with general administrative and clerical duties to support office operations

What You'll Bring

• High school diploma or GED required
• 2+ years of general office or administrative experience preferred
• Comfortable using basic computer systems and office software
• Familiarity with Microsoft Office (Word, Excel)
• Strong typing and data entry accuracy
• Ability to manage multiple tasks in a fast-paced environment
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• Professional demeanor when working with clients and legal professionals

Work Environment

This is an in-office position in a professional office setting.

Employees in this role:

• Work primarily at a computer workstation
• Frequently use office equipment such as scanners, printers, and imaging systems
• May occasionally move items weighing up to 10–25 pounds
• Must be able to remain seated or stationary for extended periods while working on a computer
• Must be located in the San Antonio metropolitan area with the ability to work from the office 5 days a week.

Compensation and Benefits

• Full-time, hourly position
• $17 per hour, plus overtime
• Medical, dental, vision, disability insurance, and 401K available.
• Flexible time off (paid planned and sick time, and paid holidays).
• Equipment provided.

E-Verify

This company participates in E-Verify, for more information view the Participation and Right to Work Posters.