HR Admin & ISO Documentation Executive (Clone)

We are looking for a systematic and detail-oriented HR Admin & ISO Documentation Executive to support HR administration, general office operations, and ISO 9001:2015 document control. You will work closely with Senior Management and the Senior Procurement Executive cum ISO Coordinator to maintain records, prepare audit documentation, and ensure smooth day-to-day administrative functions.

Key Responsibilities

HR Administration

• Maintain employee files, leave records, attendance summaries, and HR documents
• Prepare employment letters, confirmation letters, memos, and other HR correspondence
• Support recruitment — job ad posting, interview scheduling, candidate communication, and onboarding
• Keep staff lists, org charts, and contact records up to date
• ISO 9001:2015 Document Control
• Maintain document and record master lists with correct numbering, revision history, and approval status
• File, scan, index, and archive controlled documents and ISO records
• Support process owners in updating SOPs, forms, and training records for audit readiness
• Track audit findings, corrective action deadlines, and follow-ups

General Administration

• Manage office supplies, filing, utilities coordination, and general admin records
• Arrange training sessions, briefings, meetings, and company events
• Assist in procurement-related ISO documentation (supplier forms, quotations, POs, delivery orders)

Requirements
Education: Diploma or Degree in Human Resources, Business Administration, Office Management, or related field

Experience: 1–3 years in HR admin, office admin, ISO documentation, or document control. Fresh graduates with strong documentation discipline and willingness to learn may be considered.

Skills: Proficient in Microsoft Office (Word, Excel, Outlook); strong filing and recordkeeping abilities; attention to detail in document control

Languages: English and Bahasa Malaysia required. Mandarin is an added advantage for coordination with Chinese-speaking employees and suppliers.

Manufacturing or ISO 9001:2015 experience is a plus

What We're Looking For
=Organized, careful, and detail-oriented
=High integrity — able to handle confidential information
=Patient and disciplined with records and filing systems
=Willing to learn ISO 9001:2015 practices
=Good follow-up attitude in an SME manufacturing environment