Executive Assistant / Event Manager (Maritime & Offshore)

Job Title: Executive Assistant / Event Manager (Maritime & Offshore)
Location: Dubai, UAE
Employment Type: Full-Time

About the Company
A fast-growing maritime and offshore services group specializing in risk management, maritime intelligence, crisis response, and offshore operations support. The organization operates globally, supporting vessels, crews, and high-value maritime assets through advanced technology and operational expertise.

Position Overview
We are seeking a highly intelligent, proactive, and dynamic Executive Assistant / Event Manager to provide top-level administrative and personal support to senior management while also planning and executing company events, meetings, and offshore-related engagements.
This role requires a sharp, fast-thinking individual who can operate in a high-pressure maritime/offshore environment, handle confidential matters, and ensure seamless coordination across global stakeholders.

Key Responsibilities
Executive & Personal Assistance
Provide full-spectrum executive support to CEO / top management
Manage complex calendars, travel arrangements, and confidential communications
Act as primary point of contact between executives and internal/external stakeholders
Prepare reports, presentations, and briefing documents
Handle personal tasks and ensure smooth day-to-day operations for senior leadership

Event Management & Coordination
Plan, organize, and execute:
Corporate events
Client meetings
Maritime/offshore conferences
Executive gatherings and private events
Coordinate logistics including venues, travel, suppliers, and guest management
Ensure high-standard delivery aligned with company image and branding

Operational & Business Support
Coordinate with internal teams across maritime operations, offshore projects, and risk management functions
Support project tracking and follow-ups with global teams
Assist in preparing proposals, contracts, and client communications
Maintain organized documentation and filing systems

Communication & Stakeholder Management
Liaise with clients, partners, vessel operators, and offshore teams
Handle sensitive and confidential information with discretion
Represent the executive office in a professional and polished manner

Requirements
Female candidate (as per role requirement)
Proven experience as:
Executive Assistant / Personal Assistant
OR Event Manager in corporate or maritime/offshore environment
Background in maritime, offshore, oil & gas, or shipping industry is highly preferred
Exceptional organizational and multitasking skills
Highly intelligent, quick thinker, and able to work under pressure
Strong communication and interpersonal skills
Proficient in Microsoft Office and business tools
Ability to manage high-level executives and international coordination

Preferred Qualities
Presentable, professional, and confident personality
Strong problem-solving mindset
Ability to handle last-minute changes and urgent situations
Experience supporting C-level executives

What We Offer
Competitive salary package
Opportunity to work in a dynamic global maritime/offshore environment
Exposure to top management and strategic operations
Career growth within an international organization