Assistant Project Manager

Project Manager Assistant Job Summary:

The Project Manager Assistant will provide essential support to the Leadership team and the wider team in the planning, execution, and final delivery of signage and graphic projects. This role focuses on administrative coordination, managing vendor communications, accounts receivables, and ensuring projects are completed on time.

Key Responsibilities:

• Assist the Leadership team in developing and maintaining detailed project plans, schedules, and timelines
• Coordinate internal resources, cross-functional teams (e.g., Design, Production, Installation), and third parties/vendors
• Organize, file, and maintain all current project documentation
• Manage accounts receivables including vendor credentialing, purchase orders, and vendor invoices for processing

Required Skills and Experience:

• Strong organizational skills and an exceptional attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally with clients and vendors
• Proficiency in Google suite (Sheets, Gmail, Docs etc.) and experience with or ability to quickly learn project management software (Corebridge)
• Demonstrated ability to manage multiple tasks and projects simultaneously and effectively prioritize to meet deadlines
• High school diploma or GED required

Preferred Qualifications:

• Bachelor's Degree or equivalent
• Previous experience in an administrative support role, or a similar function
• Familiarity with the signage, construction, or graphics industry