Executive Assistant

Location: LATAM - Remote (PST Time Zone, Full-Time Contractor [Indefinite])
Company: Stealth Startup, Seed Stage, ~40 person, San Francisco Based
About Us:

A global technology startup based in a major innovation hub has introduced a pioneering approach to opportunity management with AI-powered virtual agents. Following a recent Seed funding round, the company is revolutionizing how teams across various industries manage sales and customer engagement. These intelligent agents optimize the sales process by handling routine tasks, allowing professionals to focus on strategic priorities. By analyzing real-time data and interactions, the platform helps teams effectively prioritize, engage, and close deals faster and more efficiently. Trusted by forward-thinking organizations across diverse sectors, the company is shaping the future of sales with cutting-edge AI solutions.

Role Summary:

We are looking for an experienced Executive Assistant who will support our C-Suite executives. This person will serve as a true right hand, will be proactive and have strong attention to detail. This person will be responsible for managing schedules, booking travel, assisting with phone calls, ordering lunches, will work with high profile clients and provide general support. The ideal candidate should be tech-savvy, possess excellent communication skills, demonstrate a logical mindset, and have a strong ability to learn quickly. If you’re passionate about collaborative and relationship-driven work with an entrepreneurial spirit, we’d love to talk to you!

Responsibilities

• Oversee and manage the executive's schedule, ensuring appointments, meetings, and events are organized seamlessly.
• Plan and coordinate meetings, including creating agendas and preparing required documentation.
• Act as the central liaison for communication, handling inquiries and directing them appropriately.
• Provide administrative support by composing correspondence, creating presentations, and organizing documentation.
• Perform research and compile data to support ongoing projects and initiatives.
• Handle sensitive information with confidentiality and discretion.
• Remain flexible and responsive to shifting priorities and deadlines, ensuring tasks are completed with professionalism and precision.

Desired Skills & Experience:

• Bachelor’s degree preferred
• 5-7 years of experience in a Personal Assistant/Executive Assistant role
• Experience supporting an executive level role in a fast-growing company
• Startup experience preferred
• Proven ability to work well independently, intuitive and the ability to anticipate needs is essential
• Strong written and oral communication skills and confident in a client-facing role

Why Us?

• Pay band from $23,000 - $28,000 USD
• Unlimited paid time off, sick leave, and a flexible remote WFH workplace #LI-remote
• All the tools you need to succeed including a Macbook
• Flexible work hours because we want you to work your best way
• We help our team build their career and unleash their potential - we foster top talent and build distinct tailored growth plans which elevate both skills and income