Marketing Traffic and Project Specialist

We are united in our mission to make a positive impact on healthcare. Join Us!

• South Florida Business Journal, Best Places to Work 2024
• Inc. 5000 Fastest-Growing Private Companies in America 2024
• 2024 Black Book Awards, ranked #1 EHR in 11 Specialties
• 2024 Spring Digital Health Awards, “Web-based Digital Health” category for EMA Health Records (Gold)
• 2024 Stevie American Business Award (Silver), New Product and Service: Health Technology Solution (Klara)

Who we are:

We Are Modernizing Medicine (WAMM)! We’re a team of bright, passionate, and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent, specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling, we have grown to over 3400 combined direct and contingent team members serving eleven specialties, and we are just getting started! ModMed is based in Boca Raton, FL, with office locations in Santiago, Chile, Berlin, Germany, Hyderabad, India, and a robust remote workforce with team members across the US.

ModMed is hiring a driven Marketing Traffic And Project Specialist to join our positive, passionate, and high-performing Marketing team. You'll focus on the planning, management, and execution of marketing campaign projects as well as oversight of the day-to-day flow of projects. As our Traffic And Project Specialist, you will focus on ensuring all projects are being worked on and moved to the next phase of production. This is an exciting opportunity to keep marketing projects on schedule to meet tight deadlines in an environment with shifting priorities within a fast-paced Healthcare IT company that is truly Modernizing Medicine!

Your Role:

• Own assigned specialties and manage the traffic of associated projects, monitor the flow and progress of projects to ensure they are on schedule and maintain complete and accurate information about each project.
• Manage the marketing project list, including fielding requests for new projects.
• Run the weekly priority meeting for the marketing leadership team, including reviewing the coming week’s schedule and new project requests, and addressing any project concerns.
• Communicate acceptance or denial of all new projects to the requestor with reasoning, if applicable.
• Assign resources based on skill and availability to successfully complete marketing projects.
• Ensure feedback and approval of projects are handled and communicated in a timely manner.
• Keep the marketing leadership team apprised of projects in jeopardy of missing deadlines.
• Ensure final projects are stored and cataloged in the appropriate manner and communicated to the appropriate team members.
• Oversee assigned stages in the project lifecycle and associated boards.
• Identify areas for improvement, provide recommendations for streamlining traffic processes, and implement process changes.
• Perform special projects as assigned, including but not limited to process and technology improvement, training materials, data entry and research.
• Managed large campaigns and event projects, including leading intake, kick-off, and check-in meetings, outlining project scope, managing resources, assigning milestones, troubleshooting, and launching announcements.
• Work with internal business units and external vendors.
• Provide training to new team members on internal processes and how to use our project management system.

Skills & Requirements:

• Bachelor's Degree and/or Master's Degree is preferred.
• 2+ years of traffic coordination/project management experience in a marketing department or agency required.
• Superb organizational, recall, and time management skills.
• Strong sense of urgency and commitment to get the job done quickly and with high quality.
• Basic understanding of marketing & advertising activities.
• Ability to work independently and take initiative to resolve questions.
• Proactive thinker and problem-solver.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Comfortable multitasking and working in an open team atmosphere.
• Basic knowledge of Microsoft Excel/Google Sheets.
• Experience with project management tools is a plus, but not required.

#LI-SF1 #LI-REMOTE

ModMed Benefits Highlight:

At ModMed, we believe it’s important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits, including:

• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution,
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs,
• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed,
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.