Global Human Resources & Administrative Specialist

*Global Human Resources Specialist
*

• Human Resources Strategy

  • Design, develop, and implement global HR strategies that support the company’s business goals and global expansion
  • Ensure that HR policies, procedures, and practices are aligned with the company’s overall business objectives and local regulations
  • Work closely with senior leadership to provide strategic HR guidance, particularly concerning global workforce planning, diversity and inclusion, and employee retention strategies

• Compliance and Employment Law

  • Ensure the company's HR practices are compliant with local labor laws, regulations, and industry standards across all countries where the company operates (e.g., U.S., Europe, Asia, etc.).
  • Collaborate with legal counsel and local HR professionals to stay informed about regulatory changes in various countries and jurisdictions
  • Implement and oversee processes for data privacy compliance (e.g., GDPR in the EU, CCPA in California, etc.) concerning employee data

• Talent Acquisition and Workforce Planning

  • Lead global recruitment efforts by developing a consistent and scalable hiring strategy across all regions
  • Oversee recruitment, onboarding, and retention strategies to attract and retain top talent worldwide
  • Collaborate with local hiring managers to ensure that hiring needs are met promptly while adhering to local hiring regulations

• Employee Relations and Conflict Resolution

  • Act as the primary point of contact for escalated employee relations issues across regions
  • Develop and maintain programs that promote a healthy work environment across different countries and cultures
  • Manage disciplinary actions, terminations, and conflict resolution in line with both global policies and local labor laws

• Learning and Development

  • Design and implement global learning and development programs to support employee growth across regions
  • Identify and leverage technology to offer scalable training solutions across global teams

• Performance Management

  • Oversee the implementation of a global performance management system that includes annual reviews, 360-degree feedback, and continuous performance evaluation
  • Develop and monitor key performance indicators (KPIs) related to HR and employee performance
  • Collaborate with local office heads to ensure fair and consistent performance assessments across global offices

• HR Technology and Systems Management

  • Implement and manage global HR systems (e.g., HRIS, payroll systems) to standardize HR operations across locations

• Employee Engagement and Retention

  • Develop and execute global employee engagement programs that promote a positive work culture
  • Conduct regular employee surveys to assess workplace satisfaction and address areas of concern Implement global employee recognition programs to reward and retain top talent

• Global Mobility Management

  • Manage global mobility programs, including expatriate assignments, visa management, and relocation support

• HR Metrics and Reporting

  • Develop and maintain HR dashboards to track metrics such as turnover rates, recruitment KPIs, employee satisfaction, and performance metrics
  • Provide regular reports to the leadership team, offering insights into HR-related trends and their impact on business performance

Global Administrative Specialist

• Meeting Coordination and Management

  • Organize and manage the logistics for global leadership meetings, board meetings, and other key events
  • Prepare meeting agendas, take minutes, and track action items for follow-up
  • Ensure that technology (e.g., video conferencing tools) is functioning properly for all global meetings, working with IT to troubleshoot issues as needed.

• Travel and Expense Management

  • Oversee the management of global travel arrangements for the COO and other senior executives, including flights, accommodations, visas, and itineraries
  • Ensure all travel bookings comply with company policies and budgets, while also aligning with the preferences of executives
  • Track and process expense reports, ensuring all costs are submitted, approved, and processed in a timely manner
  • Research and recommend cost-effective travel options that meet the company’s global needs while ensuring comfort and convenience for executives
  • Collaborate with legal counsel and local HR professionals to stay informed about regulatory changes in various countries and jurisdictions
  • Implement and oversee processes for data privacy compliance (e.g., GDPR in the EU, CCPA in California, etc.) concerning employee data

• Event Management

  • Plan, coordinate, and manage both internal and external global events, such as annual conferences, team-building activities, and industry-related events
  • Manage event budgets and oversee all logistical aspects of global events, including venue selection, travel arrangements, accommodations, and catering for international attendees
  • Collaborate with vendors and service providers across different regions to ensure high-quality event execution
  • Provide post-event analysis and reports to the leadership team, including feedback and suggestions for future improvements.

• Document and Data Management

  • Assist in managing digital filing system for company documents, ensuring that all important records are easily accessible to the COO and other leadership members
  • Manage the drafting, editing, and proofreading of key documents, including board reports, policy documents, and correspondence for the COO