Administrative Assistant and Office Manager

Voleon is a technology company that applies state-of-the-art machine learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in machine learning research as well as highly experienced technology and finance professionals. The people who shape our company come from other backgrounds, too, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As the Administrative Assistant and Office Manager for our newly established New York office, you will provide dedicated support to up to three senior executives while overseeing the management of office facilities. In this role, you’ll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company.

Responsibilities

• Executive Support
• Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements
• Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials
• Collaborate with Executive Support staff to ensure seamless coordination across the leadership team
• Handle communication on behalf of executives in a clear, professional, and timely manner
• Support other stakeholders and visitors as needed, ensuring confidentiality is maintained

• Assist with project management, event planning, research, and IT support as required

• Office Management

• Provide on-site support Monday through Friday

• Coordinate office operations, including facilities management, safety inspections, lease administration, and vendor relations

• Serve as the primary point of contact for on-site employees, candidates, vendors, and visitors

• Assist in overseeing operating budgets

Requirements

• 5+ years of experience in Administrative and/or Office Management
• Proven experience supporting multiple senior executives
• Excellent organizational and communication skills
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian experience is a plus)
• Flexibility to work on-site Monday through Friday
• Bachelor’s degree (preferred but not required)
• Authorization to work in the U.S

Other

• Ability to lift 15 pounds and sit at a desk for extended periods