Executive Assistant
Published: 1 month ago
AB InBev
As a leading brewer, we are committed to finding innovative ways to continually improve
Job Location
Job Type
Full TimeVisa Sponsorship
Not AvailableRelocation
AllowedHiring contact
Amanda ArenaThe Role
Perform a wide variety of administrative duties including
- Global calendar management, international travel arrangements, organizing itineraries, processing expenses, booking conference rooms and managing catering needs – all while adhering to company expense guidelines.
- Secure all necessary visas for international travel.
- Facilitate the organization of department events - such as workshops, management meetings and team building events.
- Select and support the negotiation process for venue contracts – meeting space, catering, AV, etc.
- Support event and group travel logistics.
- Prepare meeting materials including presentations.
- Register office guests – internal and external. Meet & greet these guests.
- Confirm conference rooms and clear/set-up rooms as needed.
- Organize and file documents, create a filing system and manage task lists.
- Handle telephone calls, mail, shipping and messenger runs as needed.
- Order/retrieve VP lunches as requested.
- Partner with the People team on on-boarding and off-boarding activities for department members.
- Work independently, perform special projects by coordinating required activities, develop forms/reports, and interact with outside/inside sources to obtain required information.
Job Qualifications
- Five years or more secretarial/administrative experience, preferably in senior executive office environment. Experience working in an international company is a plus.
- Excellent PC skills – Word/Excel/PowerPoint.
- Ability to handle highly confidential information.
- Experience managing a department budget is preferred.
- Strong initiative, verbal/written communication, organizational and administrative skills required.
- Ability to work independently, set priorities and coordinate multiple projects.
- Effectively and efficiently prioritize multiple tasks along with working well under pressure and tight time frames.
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