Executive Assistant to CEO

About Promact Infotech:
Founded in 2003, Promact is a culturally unique software company prioritizing simplicity, transparency, and client-centricity. Committed to top-notch products, we take full ownership of each project and maintain open-door policies for healthy employer-employee relationships. Promoting a fair work culture with a problem-solving attitude, we emphasize quality through agile methodologies. Our initiatives, including crash courses and hackathons, create a diverse talent pool, fostering self-sufficient and competitive employees. As a pioneering company in Vadodara, we persistently invent new tools, upgrading skills and envision sharing more success stories in the future.

Work Location: Vadodara
Work Mode: On-site
Years of Experience: 0–3 Years

Roles and Responsibilities:
• Manage day-to-day coordination and operational support for the CEO
• Handle professional and selective personal coordination tasks for the CEO
• Manage schedules, meetings, appointments, reminders, and follow-ups
• Coordinate communication between CEO and internal teams
• Ensure timely execution and closure of tasks assigned by the CEO
• Maintain trackers, dashboards, and status updates for operational activities
• Coordinate leave management, attendance tracking, and team availability records
• Draft professional emails, reminders, and internal communication
• Prepare MOMs (Minutes of Meeting) and follow up on action items
• Coordinate administrative activities, travel arrangements, and operational requirements
• Maintain confidentiality and professionalism while handling sensitive information
• Ensure smooth communication and coordination across departments
• Escalate delays, blockers, or operational concerns to the CEO when required

Skills:
Technical Skills – Must Have
• Experience in coordination, executive support, administration, or operations management
• Experience handling schedules, follow-ups, and task tracking
• Proficiency in Google Workspace / Microsoft Office
• Experience maintaining reports, trackers, and documentation

Technical Skills – Should Have
• Experience supporting senior leadership or Founder’s Office
• Experience in meeting coordination and MOM preparation
• Familiarity with leave management and attendance coordination

Technical Skills – Good to Have
• Experience with project management or task management tools
• Exposure to operational reporting and dashboard management
• Experience handling travel coordination and vendor communication

Non – Technical Skills:
• Excellent communication and articulation skills
• Strong ownership and execution mindset
• High level of professionalism and confidentiality
• Strong organizational and multitasking ability
• Proactive follow-up and coordination skills
• Detail-oriented and disciplined work approach
• Calm and solution-oriented mindset under pressure

Qualifications:
• Bachelor’s degree in any field (Business management Preferred)
• 2+ years of experience in Executive Assistant, Coordination, Administration, or Operations-related roles preferred