Facility Services Administrator

The Office of Statewide Pretrial Services’ (OSPS or Office) is a statewide office that provides pretrial services under the Pretrial Services Act, 725 ILCS 185. The Office’s mission is to assist in the administration of justice and promote community safety by ensuring fairness and equality in the pretrial process. OSPS prepares pretrial investigation reports for the courts and supervises individuals released from custody as directed by the court.

ESSENTIAL DUTIES: The Facility Services Administrator works closely with the Facilities and Logistics Manager in coordinating and managing facilities and logistical support for the Office of Statewide Pretrial Services (OSPS).

The required working hours for this position are Monday – Friday, 8:30 am – 5:00 pm

BENEFITS:
An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.
Click Here for State Employee General Benefits
Click Here for OSPS Summary of Benefits

FUNCTIONS INCLUDE:

• Assists in building maintenance and a preventive maintenance program involving electrical, ventilating,
air conditioning, security, and carpentry with landlords.
• Performs routine, preventive and ongoing maintenance and troubleshooting involving electrical,
ventilating, air conditioning, security, and carpentry needs at facilities as directed.
• Assists with the implementation of both short-term and long range building maintenance plans and helps
monitor and modify plans as needed.
• Issues and removes building access, including key issuance and electronic access, in accordance with
established procedures.
• Assists with logistical and facility questions and responds to inquiries/requests.
• Conducts regular evacuation and severe weather drills and keeps current inspections for elevators, fire
alarms and sprinkler systems, fire extinguishers, and smoke and heat detection devices located in
buildings.
• Provides guidance, training, and operational support to lower-level staff responsible for facilities, logistics,
and fleet management activities, and assists with resolving routine issues and ensuring work is
completed.
• Assists staff in identifying facility needs and requirements, including coordination and scheduling of
furniture relocations.
• Loads and unloads office supplies and small furniture and equipment.
• Delivers furniture, office, drug testing and electronic monitoring supplies statewide as needed.
• Participates in meetings with vendors and property owners to discuss and formulate equipment
configurations, facility needs, and lease requirements.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Minimum Qualifications:
• A Bachelor’s Degree from an accredited institution or equivalent experience.
• Ability to be LEADS (Law Enforcement Agencies Data System) certified.
• Five or more years of facilities and logistics management or equivalent experience.
• Eight years of progressively responsible experience in state or local government or business
administration.
• Proficient in the use of Microsoft Office products (i.e., Word, Excel, Access, PowerPoint, Outlook).
• Must possess a valid Illinois Driver’s License and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.

Preferred Qualifications:
• A Bachelor’s Degree in Business, Facilities Management or a related field from an accredited institution.
• Ten years of progressively responsible experience in state or local government or business
administration.
• Five or more years of facilities and logistics management or equivalent experience.
• Experience with specialized computer applications (i.e. security and heating, ventilation, and air
conditioning (HVAC) systems).

OTHER KNOWLEDGE/SKILLS/ABILITIES:
• Effective oral and written communication, presentation, facilitation, organizational, and interpersonal skills.
• Ability to plan, organize, implement, and maintain a variety of functions and projects simultaneously and meet required deadlines and schedules.
• Ability to positively and professionally interact with all levels of an organization.
• Demonstrated leadership skills including planning and priority setting, sound decision-making, problem-solving, and analytic and interpretive skills
• Ability to work independently to identify and provide recommendations to resolve facilities-related issues.
• Ability to pivot and adapt effectively when unexpected issues arise.

PHYSICAL REQUIREMENTS:
• Ability to sit for extended time periods.
• Professional office working environment requiring telephone usage and ability to process written documents.
• Ability to lift at least 100 pounds, with frequent lifting or carrying of 50 pounds.
• Ability to push and pull at least 100 pounds.
• Ability to travel, including overnight stays, as required.

HOW TO APPLY:
Interested individuals should submit a resume and cover letter through the form below.
https://app.smartsheet.com/b/form/cfdfd666f464473185cdbbd0a5b7b361
An OSPS Job Application is not required to apply, but it will be required before final hiring decisions are made. The application can be downloaded from the Join our Team website:

https://www.ilosps.gov/resources/ed0143bf-eaef-45ca-8a93-9c8964e1dd65/osps-job-application.pdf

Any questions about this position or the application process can also be submitted via email at the following address: [email protected].

EQUAL OPPORTUNITY EMPLOYER