Executive Assistant

Role Summary
The Executive Assistant provides administrative and operational support to Executive Level Leadership
responsible for Sales, Marketing, E-Commerce and Automation for Enterprise. The EA ensures collaborative
and constructive alignment within and across all lines of business within VECTRA and all day-to-day efficient
and timely functioning of the business. VECTRA offers autotomy and empowerment in practical experience in
presentation skills, administration, communication, scheduling, documentation, and business operations
while developing professional workplace skills in a remote environment.

Key Responsibilities
• Maintain confidentiality of sensitive documents and information
• Create and post relevant daily LinkedIn content
• Update CRM (ZoHo) Projects and Tasks
• Schedule meetings, manage calendars, and coordinate appointments.
• Prepare, format, and maintain business documents, reports, and presentations.
• Monitor shared inboxes and route communications to the appropriate stakeholders.
• Support onboarding activities and maintain employee documentation.
• Update trackers, spreadsheets, and internal databases.
• Perform additional administrative duties as assigned.

Skills and Competencies
• Ability to maintain confidentiality
• Professional appearance and contributions on video call (camera on)
• Out of the box thinker
• Problem solver
• Proactive Self-started, self-motivated, punctual, independent thinker
• Exceptional verbal and written communication skills.
• Strong organizational and time management abilities.

• Attention to detail and accuracy.
• Ability to prioritize multiple tasks in a remote environment.
• Professionalism and discretion when handling confidential information.
• Initiative and willingness to learn.
• Team collaboration and customer service orientation.

Education
• No Degree Required. Real applicable experience required and demonstrated.
• A plus - recent graduate or currently completing a qualification in Business Administration, Office
Administration, Management, Human Resources, Marketing, or a related field.
Technical Requirements
• ZoHo (CRM) expertise
• AI – human tone uses and creativity
• Google Workspace and virtual meeting platforms (Willingness to learn)
• LinkedIn algorithms and use
• Reliable internet connection.
• Personal computer or laptop suitable for remote work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Equal Opportunity Employer Statement: VECTRA International is an equal-opportunity employer. We
celebrate diversity and are committed to creating an inclusive environment for all employees. Join something bigger. Make a difference with VECTRA International.

Join Us: Please send your CV and cover letter to [email protected] with the subject – Executive
Assistant