CEO Assistant & HR Support

KEY RESPONSIBILITIES

CEO & Executive Support (~60%)

Manage the CEO's calendar, appointments, and daily schedule, proactively resolving conflicts and prioritising his time.
Coordinate all travel arrangements — flights, accommodation, visas — for the CEO's regular trips between Singapore, Vietnam, and other regional offices.
Be prepared to travel overseas with or on behalf of the CEO for client meetings, partner visits, and business trips as needed, including on short notice.
Prepare for and accompany the CEO to meetings and conferences as needed; take minutes and produce clear, actionable summaries (including using AI meeting-transcription tools).
Screen and manage the CEO's correspondence, email, and incoming requests, responding or escalating based on the CEO's priorities.
Handle confidential and sensitive information (contracts, payment approvals, corporate documents) with discretion.
Liaise with internal and external stakeholders — vendors, partners, building management — on the CEO's behalf.
Support ad-hoc projects and administrative matters as directed by the CEO.

Human Resources (~40%)
Manage end-to-end recruitment for the Singapore office — job postings, sourcing, screening, interview coordination, offer negotiation, and onboarding.
Process monthly payroll accurately and on time, including CPF contributions, allowances, overtime, and deductions.
Maintain accurate employee records, HR databases, and personnel documentation.
Handle employee relations matters — queries, disputes, disciplinary matters — with professionalism and confidentiality.
Develop and maintain HR policies and the employee handbook, keeping them aligned with MOM guidelines.

Office Administration & Culture
Oversee day-to-day office operations, including procurement, vendor management, and facility upkeep.
Plan and execute team-building activities, company events, and employee engagement initiatives
Drive employee engagement and morale-boosting initiatives — e.g. birthday/anniversary celebrations, recognition programme, casual team activities
Support HR and administrative budget tracking and reporting.

QUALIFICATIONS & REQUIREMENTS
Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
At least 2–3 years of experience in HR generalist work, executive/administrative support, or a combination of both.
Prior experience directly supporting a senior leader (CEO, Director, COO) — e.g. calendar, travel, meeting support — is highly advantageous.
Willing and able to travel overseas with the CEO as needed (e.g. to Vietnam or other regional markets) for client and partner meetings; must hold a valid passport.
Hands-on experience with Singapore payroll processing, CPF administration, and work pass applications (EP/S Pass/WP) is highly advantageous.
Excellent written and verbal communication — able to represent the CEO professionally with internal and external stakeholders.

WHAT WE OFFER
Competitive salary with annual performance-based review.
A clear, structured career development path, with the opportunity to take on greater scope and responsibility as you grow with the company and as the Singapore office expands.
Direct, close working relationship with the CEO and visibility into company-wide strategy and operations — not just one department.
Annual leave, medical leave, and all statutory entitlements in accordance with the Singapore Employment Act.
A young, collaborative team building a fast-growing logistics-tech company across Southeast Asia.

HOW TO APPLY
Email: [email protected]
Subject: FULL NAME_CA-Full name
Work Location: In person