Executive Assistant

About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our Sales Executives and manage corporate events. This role requires exceptional attention to detail, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.

The ideal candidate will be based in the Central Time Zone within the USA.

What You'll Do:

Executive Support

• Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting.
• Prepare reports and sales documents using PowerPoint, Excel, and CRM tools.
• Act as a liaison between executives, clients, and internal teams, ensuring smooth communication.
• Manage confidential information with discretion and professionalism
• Handle multiple tasks simultaneously

Event Planning & Coordination

• Plan and execute internal & external sales events, client meetings, and sales offsites.
• Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed.

What We're Looking For:

• Experience: 3+ years as an Executive Assistant, preferably supporting sales executives or in a fast-paced corporate environment.

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.

  • Bilingual fluency in Spanish, with a strong emphasis on written communication, is required

• Skills:

  • Strong organizational and time-management abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Google Suite, and CRM software (e.g., Slack, Coupa, Navan).
  • Event planning and project management experience.
  • Ability to multitask, prioritize, and work independently with minimal supervision.
  • Discretion in handling sensitive business information.
  • Ability to travel a few times a year.