Executive Secretary to the CEO

Location: Scotland (preferred) | Hybrid or Remote with regular travel as required

Employment: Full-time (Part-time may be considered for an exceptional candidate)

About SensFish

SensFish is a Scottish deep technology company developing environmental intelligence infrastructure powered by Earth observation, AI and advanced analytics. We work with governments, industry and international organisations to deliver innovative solutions that support environmental and operational decision making.

As we continue to grow, we are looking for an exceptional Executive Secretary to work directly with our CEO.

About the role

This is not a typical administrative role.

You will become the CEO’s trusted right hand, helping to coordinate a fast-moving international business where priorities can change quickly and attention to detail is essential.

The person we are looking for has an exceptional ability to understand what is required within moments, think ahead, and deliver work accurately, efficiently and independently. You enjoy bringing structure to complexity and take genuine pride in producing work of the highest standard.

Key responsibilities

• Manage the CEO’s diary, meetings and travel.
• Coordinate multiple projects and ensure deadlines are met.
• Prepare professional documents, presentations and correspondence.
• Liaise confidently with clients, partners and stakeholders in the UK and internationally.
• Organise business information and maintain excellent administrative systems.
• Follow up on actions and ensure nothing falls through the cracks.
• Support funding applications, business development and operational activities.
• Continually improve the efficiency of business processes.

We are looking for someone who is

• Exceptionally reliable and trustworthy.
• Extremely organised with outstanding attention to detail.
• Fast, efficient and highly proactive.
• Able to understand instructions almost immediately and translate them into high-quality work with minimal supervision.
• An excellent communicator with exceptional written and spoken English.
• Comfortable working independently while anticipating what needs to happen next.
• Calm under pressure and able to manage multiple priorities.
• Professional, discreet and committed to maintaining confidentiality.
• Someone who naturally builds a strong working relationship with the people they support.

Essential requirements

• Previous experience as an Executive Assistant, Executive Secretary, Personal Assistant or similar senior support role.
• Excellent organisational and time management skills.
• Strong Microsoft Office and Google Workspace skills.
• The right to work in the UK.
• Based in Scotland, or willing to travel regularly within Scotland.

Desirable

• Experience supporting a CEO or founder.
• Experience within technology, innovation or high-growth companies.
• Familiarity with AI productivity tools.
• Experience coordinating international projects and stakeholders.

What we offer

• The opportunity to work directly with the CEO of an ambitious Scottish deep technology company.
• A varied and intellectually stimulating role with real responsibility.
• Flexible working arrangements.
• The opportunity to grow with the company as it expands internationally.

If you are someone who thrives on organisation, understands what needs to be done without constant direction, and enjoys helping ambitious businesses operate at their very best, we would love to hear from you.

Please send your CV together with a short cover letter explaining why you believe you would be an excellent fit for this role.