Admin & Facilities Associate

About Simplismart

Simplismart is a GenAI inference platform to deploy, scale, and monitor any GenAI model (LLMs, speech, vision, or diffusion) across cloud or on-prem. Built for strict SLAs, enterprise-grade security, and full observability. Its modular design lets you optimize for cost or latency or auto-select the best topology per workload.

What is expected from you-

• Own the day-to-day administration of the office and ensure smooth workplace operations.
• Manage office facilities and coordinate with housekeeping, security, maintenance teams, internet providers, and other service vendors.
• Build and manage relationships with vendors, negotiate pricing, track contracts, and coordinate invoice processing and payments with the Finance team.
• Maintain accurate records of company assets, including procurement, allocation, maintenance, repairs, and recoveries.
• Coordinate employee onboarding and offboarding logistics, including workstation setup, office access and asset allocation.
• Coordinate travel bookings, accommodation, and other administrative support whenever required.
• Maintain office records, administrative documents, licenses, AMC schedules, and vendor documentation.
• Work closely with HR, Finance, IT, and leadership teams to improve workplace processes and employee experience.
• Identify operational gaps and proactively implement scalable administrative processes as the company grows

What we’re looking for-

• 2–5 years of experience in Administration, Workplace Operations, Facilities, or Office Management.
• Experience working in a startup or high-growth environment is preferred.
• Strong organizational, coordination, and multitasking abilities.
• Excellent vendor management and negotiation skills.
• High ownership mindset with the ability to solve problems independently.
• Strong attention to detail and ability to prioritize multiple responsibilities.
• Comfortable working with Google Workspace, spreadsheets, and documentation tools.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

Good to have-

• Experience managing office expansion or workplace setup.
• Exposure to procurement, budgeting, and expense tracking.
• Experience working closely with HR, Finance, and IT teams.
• Familiarity with workplace compliance and vendor contract management.

Why Join Simplismart?

Opportunity to define and lead the brand identity of a fast-growing GenAI company.
Work closely with leadership on high-impact initiatives from global event campaigns to overall storytelling.
Be part of a team that values design as a strategic lever, not just execution.
Competitive compensation and growth opportunities in a high-energy startup environment.