Administrative Assistant

An Administrative Assistant keeps an office running smoothly. You’re the support hub for managers, teams, and clients — handling organization, communication, and day-to-day operations.

Core Duties

1. Office Management
2. Answer and direct phone calls, emails, and messages
3. Greet visitors and manage reception/front desk
4. Maintain office supplies, equipment, and order new items

5. Schedule meetings, book conference rooms, and arrange travel

6. Administrative Support

7. Prepare, edit, and format documents: reports, presentations, memos, letters

8. Manage calendars for executives/managers and coordinate schedules

9. Take meeting minutes and distribute action items

10. Handle confidential information with discretion

11. Data & Records

12. Organize and maintain physical + digital files and databases

13. Data entry, updating spreadsheets, and generating basic reports

14. Track budgets, invoices, expenses, and process paperwork

15. Communication & Coordination

16. Act as liaison between departments, clients, and vendors

17. Draft and send correspondence on behalf of management

18. Coordinate events, team meetings, and office announcements

Key Skills Needed

• Organization: Juggling multiple tasks and deadlines
• Communication: Professional email, phone, and in-person etiquette
  
• Tech: MS Office/Google Workspace, Excel, PowerPoint, scheduling tools, CRM systems