PROJECT MANAGER

Legal Entity

Aultman Health Foundation

Position Summary

The Project Manager leads systemwide and department-level initiatives aimed at improving operational efficiency, care quality, patient experience, and financial performance. The Project Manager coordinates multidisciplinary teams, manages timelines and deliverables, and ensures that projects align with organizational priorities such as quality improvement, regulatory compliance, performance optimization, and value-based care. The Project Manager serves as a liaison between clinical, administrative, and technical teams to ensure successful project execution and sustained results.

Department Summary

Working collaboratively across the system to support strategic initiatives and operational performance

Qualifications

• Required

• Bachelor’s degree in Healthcare Administration, Business Administration, Nursing, Public Health, or related field.

• 3+ years of project management experience in a healthcare or hospital environment.

• Strong understanding of healthcare operations, terminology, workflows, and regulatory standards.

• Proficiency with project management tools (e.g., MS Project, Teams Planner, Smartsheet), and strong competency with Excel/PowerPoint.

• Excellent communication, facilitation, and stakeholder management skills.

• Preferred

• Master’s degree (MHA, MPH, MBA, MSN, or related).

• Project management certification: PMP, CAPM, or equivalent.

• Experience in Lean, Six Sigma, or formal process improvement training.

• Experience working in a hospital system, ACO, CIN, or large medical group.

Skills

• Project Management & Organization
• Analytical and Data Interpretation Skills
• Change Management & Communication
• Relationship Building & Cross‑Functional Collaboration
• Healthcare Regulatory Knowledge
• Problem-Solving and Critical Thinking
• Adaptability and Prioritization
• Professionalism and Confidentiality

Responsibilities & Expectations

• Project Planning & Execution

• Develop project charters, scope documents, timelines, and communication plans for healthcare administrative and clinical operations initiatives.

• Coordinate tasks, resources, and stakeholders to ensure on-time, on-budget project completion.

• Facilitate project meetings, prepare agendas, record decisions, and track action items to maintain momentum and transparency.

• Identify project risks, barriers, and mitigation strategies; escalate challenges as appropriate.

• Stakeholder Collaboration

• Work closely with clinical leaders, quality teams, physicians, nurses, IT, finance, population health, and patient access teams.

• Serve as the central point of communication between administrative and clinical stakeholders.

• Support change management efforts by engaging frontline staff and ensuring readiness for workflow changes.

• Process Improvement & Workflow Optimization

• Evaluate current-state processes and recommend improvements using Lean, Six Sigma, or PDSA methodologies.

• Document workflows and develop standardized procedures that support efficiency, safety, and compliance.

• Monitor the impact of implemented improvements and promote sustainment strategies.

• Data Monitoring & Reporting

• Track key performance indicators (KPIs) related to project goals (quality, throughput, patient access, compliance, financial outcomes).

• Prepare project dashboards, progress reports, and executive-level summaries.

• Interpret data to provide recommendations that support decision-making and strategic planning.

• Regulatory & Compliance Support

• Assist in projects tied to accreditation (e.g., Joint Commission), CMS requirements, and state/federal healthcare regulations.

• Coordinate with compliance and quality teams to ensure regulatory alignment for project work.

• Operational & Strategic Support

• Support organizational initiatives that may include:

• Value‑based care and population health strategies

• Clinical quality improvement programs

• Patient flow optimization

• IT/EMR enhancements and implementations

• Budget planning and resource analysis

• Governmental/Regulatory initiatives

• Participate in planning cycles and contribute to long‑term operational and strategic roadmaps.

• Other duties as assigned

Working Conditions

• 8:00am – 5:00pm M-F or hours as required by the job. Occasional weekends and off -shifts.
• Subject to frequent interruptions and changes in priority of duties throughout the day.
• Occasional local/regional travel to/from physician offices.

Hazardous Exposure Category

Category III - Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.

Physical Addendum

Demands

Frequency

Remarks

Lifting 0-10 lbs

Occasional 10-33%

Lifting 10-20 lbs

Occasional 10-33%

Lifting 20-35 lbs

Never

Lifting 35-50 lbs

Never

Lifting 50-75 lbs

Never

Lifting 75-100 lbs

Never

Lifting over 100 lbs

Never

Forward Reaching

Occasional 10-33%

Overhead Reaching

Occasional 10-33%

Standing

Occasional 10-33%

Walking

Occasional 10-33%

Sitting

Continuous 66% of the day

Climbing

Occasional 10-33%

Stairs/Ladder

Occasional 10-33%

Bending/Stooping

Occasional 10-33%

Twisting/Turning

Occasional 10-33%

Kneeling/Squatting

Occasional 10-33%

Crawling

Never

Pushing/Pulling 0-10 lbs

Occasional 10-33%

Pushing/Pulling 10-20 lbs

Occasional 10-33%

Pushing/Pulling 20-35 lbs

Never

Pushing/Pulling 35-50 lbs

Never

Pushing/Pulling 50-100 lbs

Never

Pushing/Pulling over 100 lbs

Never

Carrying 0-10 lbs

Occasional 10-33%

Carrying 10-20 lbs

Occasional 10-33%

Carrying 20-35 lbs

Never

Carrying 35-50 lbs

Never

Carrying 50-100 lbs

Never

Carrying over 100 lbs

Never

Grasping/repetitive sustained

Occasional 10-33%

Fine motor coordination

Occasional 10-33%

Vision: Near/Far/Color

Continuous 66% of the day

Hearing: ordinary conversation/other

Continuous 66% of the day

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status. AultCare is an EEO/AA Employer M/F/Disability/Vet.

AultCare/AHS will provide reasonable accommodations to employees or applicants with disabilities, as defined by the Americans with Disabilities Act, who are otherwise qualified to safely perform the essential functions of the job, with or without accommodation, unless such accommodation would constitute an undue hardship on AultCare/AHS or poses a direct threat to the health and safety of the individual or others that cannot be sufficiently mitigated by reasonable accommodation. Any applicant or employee who requires an accommodation to perform the essential functions of his or her job or to enjoy equal benefits and privileges of employment should notify the Aultman Human Resource Department and request such an accommodation.